Operations Support III

Location: Denver, Colorado (On-site) • Duration: 12 months

About the role

We are seeking an Office Administrative Assistant to provide support for up to three executives and manage the general oversight of the office space. This role is integral to maintaining a functional and efficient work environment. The position requires a proactive and organized individual capable of managing multiple responsibilities within a dynamic setting.

Responsibilities

• Manage and coordinate daily schedules and calendars for multiple executives.
• Arrange executive travel for both domestic and international trips, including flights, hotels, and transportation.
• Process and manage expenses for self and supported executives.
• Plan and coordinate employee engagement events of various sizes.
• Manage building access for employees and visitors.
• Procure and maintain office technology and general office supplies.
• Conduct regular site inspections to ensure safety standards are met.
• Handle multiple and sometimes conflicting objectives, projects, or activities simultaneously.

Requirements

• 5+ years of experience as an Executive Assistant or in a comparable role.
• Demonstrated ability to work independently, multi-task, and handle confidential material with integrity.
• Experience interacting with senior-level executives is required.

Skills

• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong executive presence, interpersonal communication skills, and excellent attention to detail, time management, and organizational abilities.

Preferred Qualifications

• Experience with Concur.
• Familiarity with travel and expense management systems such as MyTravel.
• Knowledge of procurement platforms like GepSmart.

Benefits

• Medical, dental, vision, life, and disability insurance plans.
• Employee Stock Purchase Program (ESPP).
• 401K program with company match after 12 months of tenure.
• Health Savings Account (HSA) on the HDHP plan.
• SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions.
• Corporate discount savings program and other discounts.
• On-demand training program.
• Access to certification prep, technical and leadership courses/books/seminars after 6+ months of tenure.
• Certification discounts and perks for associations including CompTIA and IIBA.
• Dedicated customer service team for consultants and a certified Career Coach.