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Operations Manager, Clinical Studies

American Heart Association · Dallas, TX · 1 mo ago
RemoteRemoteManufacturing$50–$100/hrFull-time
We need to output only HTML fragment, no html/body tags, no markdown fences. Use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include sections only when posting has real specific content. We have overview (About the role). Responsibilities present. Qualifications present. Benefits present. Pay present. Schedule? Not mentioned; no schedule details. So we should not include Schedule heading. Skills? Not explicit separate; maybe we can combine with Qualifications? The instruction says use headings for those categories if content exists. There's no explicit Skills section; we could omit Skills. Also we need to include meta like location, posting date, requisition ID? The instruction: do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short

or drop it. So we can include a short

with location, posted date, requisition ID maybe. Also we need to preserve all substantive information; do not invent or summarize away detail. Remove boilerplate like EEO, scam warning, navigation, cookie, duplicated lines, application instructions. Also remove "Click here to see other opportunities", "Join our Talent Community", etc. Also remove "The American Heart Association’s 2028 Goal" maybe considered boilerplate? It's substantive? It's mission statement; maybe keep? It's not directly about the job but could be considered boilerplate. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The mission statement might be considered boilerplate but it's not EEO. However it's generic; but it's part of overview? Might be considered fluff. Safer to keep only job-specific content. The overview paragraph includes mission statement; we can keep that as part of About the role. The later paragraphs about 2028 Goal and mission statement maybe redundant; we can drop as not specific to role. Also remove "This position not a match with your skills? Click here..." etc. Also remove "Join our Talent Community!" etc. Also remove "Software Powered by ICIMS Default: Location : Location US-TX-Dallas Posted Date 3 months ago (7/1/2026 5:22 PM) Requisition ID 2026-17846 Job Category Health Strategies Position Type Full Time". We can fold location, posted date, requisition ID into a short

. Also we need to keep "This position can be home-based. This is a full-time, benefits eligible, grant funded opportunity. Current funding will expire on October 31, 2027, with the potential for funding renewal and role extension beyond that date." That's substantive. Now structure:

About the role

Overview paragraph (maybe two sentences). Include home-based, full-time, benefits eligible, grant funded, funding expiry date.

Responsibilities

  • ... each duty as list items.
We need to preserve all substantive info from responsibilities section. Let's extract bullet points: - Responsible for and handling operations, such as accounting, expense reporting, and procurement; and forming relationships with legal, external vendors, and partners to ensure that the overall business goals are achieved. - Develops reports, trackers, or assessment tools to ensure compliance, as needed. - Manage departmental contracting processes, including site and sponsor contracts. - Work with American Heart Association legal department to establish and negotiate contract terms for hospitals, practices, sponsors, etc. - Monitor and track process of associated statuses and documents. - Utilize vendor and/or American Heart Association systems (e.g., E1, Optimus, iEnvision, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses. - Support Senior Manager of Operations to establish budget tracking and reporting across multiple restricted and unrestricted budgets between $50 - 100 million. - Develop, prepare, and distribute monthly reports on variances to project requirements for leadership. - Analyze financial activities from purchasing, contract terms and vendor invoices against budget. - Provide reconciliation, mentorship and recommendations. - Act as lead in program budget preparation and facilitation including communicating procedures, distributing, and completing budget templates, training, and overseeing modifications or revisions. - Coordinates with the leadership team for preparation and submission to funding organization or related controls. - Prepare and manage recurring reports to track related fiscal and legal activities. We need to ensure each is a
  • . Might be long but okay.

    Qualifications

    We have qualifications list: - Bachelor’s Degree or equivalent work experience, Master’s Degree preferred. - 3 years of relevant work experience. - Comprehensive experience applying the principles and practices of accounting, financial analysis, budget analysis and general business administration. - Experience in grant project management, preferably in healthcare space, including clinical trials. - Extensive knowledge of budgeting, financial and reporting processes for service agreements and/or grants. - Proficient in large-scale purchasing, budget projection and planning, variance analysis, and reconciliation requirements. - Ability to analyze financial data and interpret into narrative form. - Excellent in oral and written communications. Ability to communicate with all levels of American Heart Association staff. Ability to communicate with technology and non-technology staff. - Ability to concurrently manage multiple projects and reprioritize ongoing work. Also "Preferred Work Experience" bullet points: - 3 years of experience with developing and managing process (and process change) documentation. - 3 years of experience working in a fast-paced, multifaceted environment. - Excels in working against deadlines to provide end product. We could include these under Qualifications or maybe separate Skills? But we have no Skills heading; we could incorporate preferred experience under Qualifications as well. We need to avoid filler like "commensurate with experience" in Pay section; we will include Pay heading with actual range. Pay: The expected pay range will be $70,000 to $85,000 . Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. We should include that as content under Pay heading. The instruction: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. The posting does state pay range, so we include Pay heading. Even though it includes "commensurate with experience" which is filler, but it's part of the actual text; we cannot remove that phrase because we must preserve all substantive information. However the instruction says never emit a heading followed by filler/placeholder text. Does that mean we should not include a heading if the only content is filler? But here we have actual range plus filler. I think we keep the Pay section with the full sentence. Benefits: we have a paragraph describing benefits. We'll include Benefits heading. Schedule: not mentioned, so omit. Now we need to include minor metadata like location, posted date, requisition ID in a short

    . Possibly after the overview or before sections. We'll put a

    with: Location: US-TX-Dallas. Posted: July 1, 2026. Requisition ID: 2026-17846. Also note full-time. We must not repeat the job title as a heading. Already not. Now produce HTML fragment:

    About the role

    Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has an excellent opportunity for an Operations Manager, Clinical Studies in the Clinical Research Department. This position can be home-based. This is a full-time, benefits eligible, grant funded opportunity. Current funding will expire on October 31, 2027, with the potential for funding renewal and role extension beyond that date.

    Location: US-TX-Dallas. Posted: July 1, 2026. Requisition ID: 2026-17846.

    Responsibilities

    • Responsible for and handling operations, such as accounting, expense reporting, and procurement; and forming relationships with legal, external vendors, and partners to ensure that the overall business goals are achieved.
    • Develops reports, trackers, or assessment tools to ensure compliance, as needed.
    • Manage departmental contracting processes, including site and sponsor contracts.
    • Work with American Heart Association legal department to establish and negotiate contract terms for hospitals, practices, sponsors, etc.
    • Monitor and track process of associated statuses and documents.
    • Utilize vendor and/or American Heart Association systems (e.g., E1, Optimus, iEnvision, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses.
    • Support Senior Manager of Operations to establish budget tracking and reporting across multiple restricted and unrestricted budgets between $50 - 100 million.
    • Develop, prepare, and distribute monthly reports on variances to project requirements for leadership.
    • Analyze financial activities from purchasing, contract terms and vendor invoices against budget.
    • Provide reconciliation, mentorship and recommendations.
    • Act as lead in program budget preparation and facilitation including communicating procedures, distributing, and completing budget templates, training, and overseeing modifications or revisions.
    • Coordinates with the leadership team for preparation and submission to funding organization or related controls.
    • Prepare and manage recurring reports to track related fiscal and legal activities.

    Qualifications

    • Bachelor’s Degree or equivalent work experience, Master’s Degree preferred.
    • 3 years of relevant work experience.
    • Comprehensive experience applying the principles and practices of accounting, financial analysis, budget analysis and general business administration.
    • Experience in grant project management, preferably in healthcare space, including clinical trials.
    • Extensive knowledge of budgeting, financial and reporting processes for service agreements and/or grants.
    • Proficient in large-scale purchasing, budget projection and planning, variance analysis, and reconciliation requirements.
    • Ability to analyze financial data and interpret into narrative form.
    • Excellent in oral and written communications. Ability to communicate with all levels of American Heart Association staff. Ability to communicate with technology and non-technology staff.
    • Ability to concurrently manage multiple projects and reprioritize ongoing work.
    • Preferred: 3 years of experience with developing and managing process (and process change) documentation.
    • Preferred: 3 years of experience working in a fast-paced, multifaceted environment.
    • Preferred: Excels in working against deadlines to provide end product.

    Pay

    The expected pay range will be $70,000 to $85,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

    Benefits

    The American Heart Association invests in its people. Here are the main components of total rewards package. Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed. Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position. Benefits – We offer a wide array of benefits including medical,

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