Operations Manager

About the role

The Division of Equal Opportunity and Compliance (DEOC) at UC Irvine is seeking a seasoned and experienced administrative operations professional to join their dynamic team. This role will play a key part in the development of strategic business plans, record management, project and database management, and oversight of all administrative areas of the division.

Responsibilities

• Participate in the development of strategic business plans
• Record management
• Project and database management
• Oversight of all administrative areas of the division
• Independently handle sensitive, confidential matters
• Produce informative and timely management reports
• Support the Administrative Policy & Procedures unit
• May supervise staff or students

Requirements

• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
• Solid knowledge of a variety of administrative operational activities
• High level of proficiency in using a personal computer utilizing word processing, spreadsheets, and databases, such as Microsoft Word, Excel, and Access
• Discretion and confidentiality
• Short-term planning, analysis, problem-solving, and customer service
• Financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
• Searching reference materials and gathering data for identification and analysis of problems, potential impacts, and developing resolutions
• Analyzing situations and defining problems/objectives, identifying relevant factors, formulating logical conclusions, and recognizing alternatives
• Interpreting and applying federal and State regulations, and systemwide policies and procedures to a variety of circumstances
• Demonstrated commitment to diversity and equal opportunity, and impeccable integrity
• Excellent interpersonal skills for effective communication with diverse constituents
• Supervising and coaching support staff effectively
• Working knowledge of personnel management, supervision practices and equal opportunity employment
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Experience working in confidential environments (e.g., human resources, compliance, audit, risk management, legal offices)
• Experience leading a team or project
• Experience in interpreting and summarizing financial data and preparing budgetary reports, including projecting and monitoring income and expenditure trends

Preferred

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.