Operations Coordinator I

Wharton-Smith, Inc., a highly regarded General Contractor based in Southwest Florida, is seeking a qualified candidate for an Operations Coordinator (administrative) position in our Ft. Myers, FL office.

Responsibilities

• Provide administrative support to project teams to include the Project Manager, Project Engineer and Superintendent.
• Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
• Utilize other departmental software to research and review reports.
• Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
• Maintain project documents within the project management software and project files.
• Gather and assemble supporting documents for project manuals.
• Ability to access and perform routine functions on the Internet.
• Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
• Knowledge of Contract Manager Software is a plus.
• Other administrative and general office duties as needed.

Requirements

• Microsoft Office software programs, spreadsheet proficiency.
• ProcCore or similar Construction management software experience is a plus.
• Excellent organizational and problem-solving skills.
• Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
• Ability to work independently and in a fast-paced team environment with limited supervision.
• Detail-oriented and self-motivated.
• Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
• Ability to comply with applicable department policies, procedures, rules and regulations.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Strong attention to detail and math skills.
• Possess a valid driver’s license.
• Reliable and professional demeanor.

Ideal candidate will have strong computer skills, organizational skills and preferably some accounting background.