Operations Coordinator I

This position is located at Citizens Energy Group at 2406 Hudnut Blvd, Indianapolis, IN 46225. On-site 5 days a week.

About the role

Perform various administrative, clerical, financial and other support duties in the Water Operations Division. Provides support to managers, supervisors, union and non-union staff. Interacts with payroll and financial systems to support department functions. Independently maintains department records as assigned.

Responsibilities

• Perform administrative work to support employees and management in Water Operations Departments.
• Verify time reporting for department personnel. Assist with resolution of time and pay issues. Coordinate with EBS and WAM, etc. support personnel and payroll as needed to resolve issues.
• Compiles and maintains department records. May include personnel records, utility records, and financial information.
• Coordinate department meetings. Prepare agendas, document and distribute minutes. Follow-up on notification of assignments and meeting requests.
• Track Union vacations and personal days following the union contract. Track some non-union scheduled and unscheduled absences. Provide information to management.
• Maintain department records as assigned may include employee license records (WT5, WT3, DSL, Class B, etc., CDLs, DOT); safety records; training records, etc. Notify employees when license renewal or updates are required.
• Planning and coordinating events and meetings.
• Performs miscellaneous duties as assigned.

Requirements

• High School Diploma or GED equivalent.
• Proficiency in the use of MS Office Suite, Outlook, Oracle, enterprise software, other Citizens-specific software and internal website administration.
• Demonstrated excellent written and verbal communication skills.
• Demonstrated ability to work independently without direct supervision.
• Must have a valid Indiana driver’s license.

Qualifications

Preferred Skills/Qualifications: Associate’s Degree or equivalent work in a Bachelor’s program preferred to include HR, Accounting, Purchasing/Procurement, and/or Organizational Behavior. Requires general knowledge of the methods, techniques, and principles associated with the Water Operations Division.

Benefits

• Health, Dental & Vision
• Defined Benefit Pension Plan
• 401(k) Retirement Plan with company match
• Short-Term Incentive Plan (STIP)
• Health Savings Account (HSA) with company contribution
• Wellness Program
• Adoption and tuition assistance
• Employee Credit Union
• PTO and Paid Holidays

Pay

Minimum Salary $48,800 (Grade 5)