Operations Coordinator + Compliance Lead (Potential Start Date: Late June/July 1, 2026)

Responsibilities

• Administration/Operations Management
• Help develop and maintain efficient operational procedures and project management tools to enhance school operations and overall organizational effectiveness
• Manage daily administrative tasks: including support in coordinating logistics, research, meeting preparation for board meetings, manage Google Drive; and help to maintain digital and physical records, frequently checking and managing assigned inboxes
• Cook up and coordinate with vendors and service providers as needed in concert with appropriate staff
• Attend and participate in designated meetings in relation to the position
• Support onboarding and offboarding of staff and students
• Business Systems/Finance
• Support and ensure the integrity of New School SF’s business systems and platforms (i.e. PowerSchool, etc)
• Process invoices, reimbursements, and other financial transactions (AP/AR) in a timely manner, and collaborate with finance partner
• Compliance
• Support the organization in maintaining compliance with all applicable federal, state, and local education regulations, including California charter school requirements, as well as internal policies and procedures
• Maintain accurate and audit-ready records across key operational systems (e.g., student information systems, staff files, attendance, enrollment, and mandated reporting documentation), ensuring data integrity and consistency across platforms
• Monitor compliance-related deadlines and reporting requirements (including attendance reporting, enrollment documentation, immunization records, emergency forms, and other required submissions), and proactively coordinate with relevant stakeholders to ensure timely completion
• Support the implementation and maintenance of systems and workflows that strengthen compliance tracking, documentation, and accountability across the organization
• Communication and Collaboration
• Collaborate with cross-functional teams across the school and organization to optimize processes for sustainable and lasting improvement and impact
• Collaborate with operations team members to ensure clear communication and coordination of tasks
• Support the development and dissemination of emergency and crisis communications, including timely coordination of messaging to staff, families, and stakeholders in alignment with school leadership and established protocols
• Affectionately assist in drafting/translation and dissemination of internal communications and reports
• Effectively and consistently communicate applicable information and updates to internal and external stakeholders
• Proactively check in with team members and cross team divisions to ensure continued efficiency and effectiveness for their program needs
• Special Projects/Strategy Support
• Manage a portfolio of special projects aligned to the greatest needs of the organization. These projects will may be operations specific or cross functional in nature as designated by the Chief Operating Officer
• Thoughtfully partner with the Chief Operating Officer to develop, implement, and provide strategic operational initiatives that enhance the efficiency and effectiveness of the organization
• Participate in ongoing quality improvement projects and initiatives for the organization

Qualifications

• Belief in New School SF’s mission, vision and values
• 3-6 years of experience working in an office or school administrative environment, with a focus on operations
• Experience with technology and office applications (Google Suite, Word, Excel), and social media
• Experience with AP/AR
• Excellent interpersonal and communication skills
• Fast and nimble learner
• Results and team oriented
• Highly organized with high attention to detail and accountability
• Ability to maintain accurate records and confidentiality of privileged information
• Ability to work across multiple groups and within a collaborative environment
• Task and deadline oriented
• Solution-oriented and innovative problem-solver
• Ability to work independently and adhere to the organization’s Pacific time zone operating hours
• Hybrid or remote (for a strong candidate)
• Excellent project management with the ability to to be flexible
• Well-versed in PowerSchool (or similar student information system) and having some experience with CALPADS and maintenance of a platform (highly preferred)
• Bilingual in Spanish (preferred)
• Open to in person, hybrid, or remote (must work on West Coast hours)