Operations Associate

About the role

The Latimer Group is seeking a motivated, experienced individual to fill the role of Operations Associate, to manage critical internal operations and logistical needs. This role will be full-time and will report to the Senior Operations Manager, and work in partnership with our entire team including the CEO and both Managing Directors.

Responsibilities

• Manage the CEO's calendar and schedule
• Manage scheduling all of Latimer executive coaching sessions
• Manage process of all Latimer executive coaching projects
• Manage scheduling of business development meetings/calls
• Manage scheduling of all internal team meetings
• Manage and maintain office supplies
• Manage office vendor relationships
• Organize Facilitator Expense Reports Monthly
• Print and ship workshop materials for client engagements
• Support Operations and Business Development Teams on database maintenance and management, including:
  • Maintain Blog Subscription List
  • Manage LinkedIn invitations
  • Maintain the Workshop Database
  • Contribute to workshop roster creation
  • Maintain debrief call list

Qualifications & Skills

• Exceptional project management and organizational skills
• High attention to detail, discretion with sensitive information, and strong problem-solving skills
• Excellent written and verbal communication and interpersonal skills
• Must be responsive and be willing and able to fit into a high-functioning successful team

About The Latimer Group

The Latimer Group is an executive consulting, coaching, and training firm specializing in powerful and persuasive communication skills for individuals, teams, and leaders. Over the past 20+ years, our team has coached tens of thousands of executives, managers, and professionals across a wide range of industries worldwide. Our work is built on The Latimer Model, a simple, comprehensive, and repeatable framework that changes how leaders think, prepare, and communicate. We deliver workshops, coaching engagements, and consulting partnerships virtually, in person, and in hybrid formats for clients across defense, aerospace, financial services, insurance, logistics, and beyond. We are a small, high-performing team. That means every person here carries real ownership, sees the direct impact of their work, and has a voice in how we operate.