Operations Associate

About the role

Ellipsis Labs is a profitable, venture-backed New York-based startup building sustainable and efficient DeFi protocols on high-throughput decentralized infrastructure. Our long-term goal is to build a better financial system. Our flagship product, Phoenix Perpetuals, brings professional-grade perpetual futures to Solana. Building on our experience developing efficient markets, Ellipsis Labs also operates SolFi, a proprietary automated market maker that provides efficient liquidity for key trading pairs. Our foundational product, Phoenix Legacy, is a limit order book on the Solana blockchain that established our expertise in operating high-performance markets. Combined, these products have facilitated over $285B in trading volume across Solana markets. This role will begin as a contract position, with the opportunity to convert to a full time role based on mutual fit.

Responsibilities

• Office Operations: Own the day-to-day operations that keep our office running well, including developing a strong sense of what the space needs before it becomes a problem; manage inventory, including laptop procurement and coordinating repairs or replacements when equipment breaks; work with the team to craft best‑in‑class events, end‑to‑end; own the guest experience; own all things food for the team, including daily lunch and dinner, and keeping snacks and drinks stocked; support the logistics and administrative work of an upcoming office move.
• Recruiting Operations: Work with our head of talent on interview scheduling and on‑site coordination; keep our recruiting systems clean and up to date; coordinate onboarding and offboarding for new hires and departing employees.
• Executive Support: Own our cofounders' calendars; schedule business dinners on an as‑needed basis; handle one‑off requests as they come up.

Qualifications

• Strong organizational and systems‑thinking skills: you naturally look for ways to turn ad hoc work into repeatable process
• A demonstrated bias toward action: you take ownership of a problem and see it through without needing to be told twice
• Excellent written and verbal communication
• High discretion and sound judgment, particularly around confidential calendar and business information
• No task too big or small: comfortable with hands‑on work like restocking, setup, and other physical tasks alongside higher‑level project work
• Natural project and vendor management instincts, with the ability to set clear expectations and hold vendors accountable
• Comfortable operating in‑person, in a fast‑paced startup environment where priorities shift day to day