Operations Administrator - Part Time

About the role

The Operations Administrator manages the administrative operations of the Branch, overseeing staff hiring, orientation, scheduling, risk management, and other operational duties. Responsibilities include ensuring compliance with policies, developing positive relationships, and performing various administrative tasks.

Responsibilities

• Partner with HR to ensure new hires complete pre-hire instructions and requirements.
• Conduct New Manager training for current staff promoted to managing others.
• Support ongoing manager training in Dayforce, people records, reporting, pay approval, scheduling, timesheets, and the Applicant Tracking System (ATS).
• Support New Hire training at the branch.
• Manage weekly Cash Reports and Cash Adjustments.
• Support Branch Staff Scheduling Support, Branch Facility Scheduling Support, and Branch Advisory Board Support.
• Oversee the maintenance of records for branch administrative and office equipment.
• Manage vendor relationships and monitor Account Receivable for all departments in the branch.
• Represent the YMCA in community meetings and events.
• Assist in processing bi-weekly payroll and maintain appropriate employee records.
• Provide branch staff with financial reports and other information as needed.

Requirements

• Strong problem-solving orientation and effective teamwork skills.
• Data entry skills with a focus on completeness, efficiency, and accuracy.
• Excellent customer service background and commitment to member experience.
• Working knowledge of MS Office programs, Avocado, Ceridian, and experience entering data into computer systems.
• Strong typing and computer system navigation skills.
• Strong team skills and ability to multi-task in a high-volume, fast-paced environment.
• Proven experience in financial systems, computer technology, payroll, and general business procedures.
• Excellent organization, planning, problem-solving, and communication skills.

Qualifications

• Strong communication skills, including writing, answering phone calls, and speaking.
• Ability to prioritize and make quick decisions.
• Experience in financial systems, computer technology, payroll, and general business procedures.

Skills

• Financial systems, computer technology, payroll, and general business procedures.

Benefits

• Free YMCA membership - access to all branches.
• Sweet discount on child care and summer camp programs.

Pay

TBD

Schedule

TBD