Operations/Administrative Coordinator

About the role

We have partnered with a growing nonprofit on their search for a detail-oriented/tech savvy Operations/Administrative Coordinator who can thrive in a fast-moving environment wearing multiple hats! This candidate will perform administrative tasks, assist with project management, liaison between the operations & billing departments, manage calendars, oversee travel arrangements, draft internal and external communication/correspondence, and maintain company invoices, bills, and operational documentation.

Responsibilities

• Coordinate day-to-day administrative and operational activities to help the team meet business objectives and maintain smooth workflows.
• Manage complex calendars, arrange appointments, and keep leadership informed of priority meetings, deadlines, and time-sensitive updates.
• Facilitate communication across internal teams, including warehouse, shipping, and ecommerce channels such as Amazon and Walmart, to support timely execution of orders and related operations.
• Organize travel plans for leadership and staff, including transportation, lodging, and meal arrangements, while ensuring itineraries are accurate and practical.
• Prepare, update, and maintain organized records, reports, and documentation so information is accurate, accessible, and current.
• Support office and facilities-related coordination by tracking needs, following up on requests, and helping maintain an efficient work environment.
• Assist with invoice entry, coding, and discrepancy resolution, using accounting tools and established procedures to support accurate financial records.
• Anticipate administrative needs, resolve routine issues proactively, and help leadership stay focused on key initiatives and business priorities.

Requirements

• Bachelor’s degree in Accounting/Finance/Business Administration.
• 3‑5 years of administrative/operations experience.
• Proven experience with shipping, logistics and/or e‑commerce platforms.
• QuickBooks preferred.
• Proficient in Microsoft Office Suite.
• Strong attention to detail & time management skills.
• Outstanding multi‑tasking abilities.
• Professional written and verbal communication skills.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.
• For more information, visit roberthalf.gobenefits.net.