Operations Administrative Assistant

About the role

We are seeking an organized, proactive, and dependable Operations Administrative Assistant to support the day-to-day needs of our creative agency and studio. This is an entry-level, in-person role ideal for current college students, recent graduates, or those looking to begin a career in business operations, management, administration, or project management. Reporting to the Operations Manager, this role provides hands-on experience across administrative support, scheduling, studio operations, customer communication, and team coordination. Mentorship and professional development will be provided throughout the role to help build practical, real-world experience in managing the operations of a creative businesses.

Responsibilities

• Assist the Operations Manager with day-to-day administrative and operational tasks
• Assist with scheduling meetings, maintaining calendars, and coordinating team schedules
• Coordinate studio bookings, calendars, hosts, and other booking logistics
• Help respond to studio calls, texts, emails, customer inquiries, reviews, and messages
• Follow up with prospective customers and help maintain studio lead pipelines
• Support administrative needs related to agency clients, projects, freelancers, contractors, and internal operations
• Help maintain organized internal systems, files, records, calendars, and operational checklists
• Assist with freelancer and contractor time tracking and administrative coordination
• Research agency awards, business opportunities, vendors, and other operational needs
• Research and order approved office, studio, and production supplies
• Help coordinate internal meetings, team events, studio events, and company activities
• Assist with team and contractor onboarding and administrative tasks
• Maintain studio inventory, supplies, and equipment records
• Help keep the studio clean, organized, stocked, and guest-ready, including light studio upkeep
• Provide additional administrative and operational support as business needs arise

Qualifications

• Current college student, recent graduate, or early-career professional
• Interest in business operations, management, project management, administration, project coordination, agency operations, or studio management
• Ability to reliably work in person at our Atlanta studio
• Strong verbal and written communication skills
• Strong organizational and time-management skills
• Excellent attention to detail and follow-through
• Ability to manage multiple responsibilities and priorities
• Ability to follow established processes and maintain accurate records
• Willingness to learn, ask questions, take initiative, and problem-solve
• Dependable and comfortable working independently on assigned responsibilities
• Previous administrative, customer service, office, or coordination experience is helpful but not required

Pay

Operations Administrative Assistant Rate: $10–$13/hour, based on qualifications and experience

Schedule

Anticipated Hours: Approximately 30–35 hours per week, based on business needs and agreed-upon availability

Contract Term: 3-month contract, with the potential to extend based on business needs and mutual agreement

Benefits

Professional Development: Hands-on mentorship and exposure to agency operations, project management, business administration, and studio management throughout the engagement