Operations Administration Coordinator

What You'll Do

• Provides high-level administrative and operational support to Strategic Operations leadership.
• Maintains day-to-day efficiency by managing schedules, coordinating cross-functional meetings, tracking performance data, and standardizing administrative processes.
• Supports and promotes E2 Optics' Core Values, fostering a safe, inclusive, and family-first work environment.
• Assists in the development and formatting of presentations, SOPs, reports, and internal communications.
• Captures key takeaways from cross-functional meetings and ensures timely follow-up on action items.
• Aids in talent acquisition tasks, including tracking open requisitions, candidate status updates, and interview follow-ups.
• Supports senior leadership with financial oversight by monitoring budgets, overhead expenditures, and tracking regional financial performance.
• Maintains accurate documentation related to process improvements, strategic goals, and operational initiatives.
• Handles and safeguards confidential information related to personnel, financials, and executive decision making.

What We Are Looking For

• A high school diploma or GED.
• 3+ years of administrative support experience, preferably supporting senior leadership or operations teams.
• Experience in construction, telecom, or related industries is a plus.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Outlook, OneNote, Excel, PowerPoint, Word); Smartsheet experience is a plus.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Strong interpersonal skills with a customer-service mindset.
• High level of discretion and ability to handle confidential information.
• Self-starter with a proactive approach to problem-solving and task management.

What We Offer

• Competitive pay.
• Opportunities for professional development and career growth.
• BICSI-certified training facilities.
• A supportive and inclusive work environment.
• Health, dental, and vision insurance.
• Paid time off and holidays.

Work Environment and Physical Demands

• The standard work environment for this position is an indoors business office and construction environment.
• The noise level in the work environment is usually moderate.
• This role requires sitting, use of hands and arms, verbal communication, and occasional physical movement such as stooping or kneeling.
• The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds.
• The employee must regularly carry and climb ladders to 20 feet.
• Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required to do so.
• The employee may also be required to work in tight and confined spaces.