Operating Room Clinical Supervisor

Job Summary

The Clinical Supervisor – Main provides direct leadership and operational management at the hospital for the main side operating room staff, anesthesia technicians, and schedulers, ensuring safe, efficient, and high-quality patient care through the consistent daily execution of established departmental standards and processes.

About the Role

Serves as the first line of leadership for departmental operations, including quality and patient safety, staffing and workforce management, and operational flow. The Clinical Supervisor is accountable for supervision of Charges and departmental staff, supporting staff performance, addressing issues in real time, and ensuring compliance with established policies and procedures.

Responsibilities

• Utilize the nursing process of assessment, planning, implementation, and evaluation to direct and oversee daily clinical care delivery within assigned areas
• Achieve departmental staff compliance with all relevant regulatory requirements, including those set forth by state and federal agencies, as well as accrediting bodies such as The Joint Commission
• Participate in and collaborate with organizational leaders during root cause analyses and/or high priority reviews, providing frontline insight and implementing corrective actions within the department
• Implement process improvements as a result of root cause analyses, high priority reviews, or other quality initiatives
• Utilize AORN and other resource materials to implement and operationalize quality and performance improvement programs, instructing staff and ensuring adherence to updated standards
• Collaborate with the Infection Preventionist Registered Nurse on compliance with accreditation requirements, patient safety initiatives, and risk mitigation strategies, ensuring daily practice reflects required standards
• Manage successful completion of quality audits and communicate results to the Surgical Services Manager, identifying operational barriers and corrective action
• Adequately manage equipment and stock levels in each area to support uninterrupted daily operations
• Identify and manage defective equipment in a timely fashion, coordinating repair or replacement within approved processes
• Provide operational input and justification for capital and supply needs to the Surgical Services Manager; monitor departmental supply utilization and identify cost-containment opportunities
• Complete annual review of unit policies and ensure staff awareness and compliance
• Directly manage, supervise, and develop Charges and departmental staff, including assignment of work, oversight of daily performance, and accountability for conduct, ethical behavior, and outcomes
• Ensure adequate communication of pertinent information as it relates to hospital operations to all departmental staff through staff meetings, huddles, one-on-one meetings, and electronic communication
• Lead departmental staff meetings, including creation of agendas and follow-up on operational action items
• Independently conduct and manage employee performance management processes for direct reports, including annual evaluations, counseling, discipline, feedback, and development planning, escalating significant matters to the Manager as appropriate
• Collaborate with the Human Resources Department in conducting interviews and making hiring decisions
• Maintain monitoring training and education of staff and lead competency validation and professional development efforts to ensure operational readiness
• Develop and manage daily and weekly staffing schedules within approved FTE and budget parameters; provide input to the Manager regarding staffing needs and operational trends
• Manage payroll for staff members on a bi-weekly basis, ensuring accuracy and adherence to approved budgeted hours prior to Manager review and approval
• Complete quality 90-day evaluations on departmental new hires in a timely fashion
• Develop and manage the clinical assist and student intern onboarding experience and ongoing performance management
• Serve as the primary liaison between nursing staff and providers for day-to-day procedural and workflow matters
• Coordinate daily care delivery between nursing and medical staff to ensure seamless patient care and optimal outcomes
• Address routine conflicts or issues that arise between nursing staff and providers in a timely and effective manner, escalating complex or recurring concerns to the Surgical Services Manager
• Participate in quality improvement initiatives with providers by implementing agreed-upon process changes within daily operations
• Serve on committees as designated by the Surgical Services Manager, representing frontline operational perspectives
• Participate in the administrator on-call rotation, managing operational issues within scope and escalating organizational-level concerns appropriately

Qualifications

• Demonstrates eligibility for employment in the U.S.
• Associate Degree in Nursing (ADN) from an accredited nursing program required
• Bachelor’s degree in nursing (BSN) from an accredited nursing program preferred
• Current RN licensure in the State of Wisconsin
• BLS certification is required upon hire
• Must obtain ACLS and PALS certification within six (6) months of hire

Skills & Abilities

• Medical terminology
• Electronic Medical Records (EMR) systems
• Quality assurance and accreditation standards
• Intermediate computer proficiency
• Capacity to work independently and as part of a multidisciplinary team
• Prioritize tasks effectively through managing workload based on urgency and importance
• Continuous learning and improvement through staying up to date on job specific trends, policies and new technologies
• Demonstrated knowledge of operating room procedures, surgical workflow, sterile technique, and perioperative patient care practices
• Take ownership of outcomes, both successes and challenges, and model responsibility
• Set clear expectations and provide regular feedback to ensure team alignment with goals
• Recognize and address skill gaps within the team
• Understand healthcare regulations and accreditation requirements including TJC, CMS, OSHA, HIPAA
• Quality work including attention to detail and accuracy
• Lead and motivate employees through organizational changes, process improvement, and new initiatives
• Provide day-to-day coaching to improve employee performance and engagement
• Strong verbal, written, and interpersonal communication skills across all levels at the organization
• Continuous learning and improvement through staying up to date on job specific trends, policies and new technologies
• Identify opportunities for process improvement and implement creative solutions
• Address staff concerns, resolve disputes, and promote a positive work environment
• Investigate and respond to employee relations or safety issues, escalating as appropriate
• Employment laws and regulations and human resources policies and best practices
• Ethical judgment and integrity in decision-making
• Basic understanding of budgeting, payroll, and cost containment principals in a healthcare environment
• Interpret and enforce human resources, compliance, and safety policies and protocols to guide individuals in daily operations
• Build collaborative and positive cross-departmental relationships
• Balance competing priorities and meet organizational goals in a fast-paced environment
• Successfully demonstrate organization-wide performance review competencies