Operating Room Clerk

General Summary

Positions in the Operating Room Clerk classification are distinguished from Medical Unit Clerks. The Operating Room Clerk is regularly responsible for researching, locating, calculating, and inputting itemized charges related to each surgery. In addition, Operating Room Clerks must communicate accurately while surgery is in progress.

Duties And Responsibilities

• Enters daily O.R. schedule into the computer system, distributes the schedule to appropriate units/departments, and updates the schedule as changes occur.
• Enters the O.R. staffing schedule into appropriate computer application and maintains records.
• Uses O.R. intercom system to coordinate clinical needs as directed by physicians or clinical personnel.
• Performs related, routine clerical duties as required and establishes/implements follow-up procedures as necessary.
• Reviews time sheets for sign-in, notes sick calls, verifies daily time sheets for accuracy for O.R./P.A.C.U., and types on-call sheets for all shifts.
• Answers the surgery conference telephone line and maintains the accompanying log.
• Uses O.R. intercom system to coordinate clinical needs as directed by physicians or clinical personnel.
• Schedules surgeries using Electronic Health Records; coordinate external vendors and multiple physicians, including anesthesia support as required.
• Balances the schedule to support the need for elective cases and add on cases daily.
• Performs related work as required.
• Serves as the hub of unit communication for the Operating room department:
  • Greets and directs individuals arriving in the operating room.
  • Answers the telephone promptly using appropriate etiquette to project a professional caring attitude.
  • Maintains required tracking logs and activity sheets for the Operating room.
  • Pages physicians and anesthesiologists and forwards responding calls as directed by the healthcare team members.
  • Acts as a first line of security as people enter the unit.
• Additional tasks:
  • Prepare data, including case information, and provide reports as required or requested.
  • Affords assistance in record keeping for repair maintenance log.
  • Affords assistance in orienting new employees to clerical systems and procedures in the unit.
  • Communicates effectively with team, compliance, departments, and clinical staff.
  • Meets or exceeds quality and productivity standards set by the direct manager.
  • Engages in implementing process improvement initiatives by recognizing revenue enhancement opportunities.
• Additional Duties and Responsibilities:
  • Incorporates Careful Nursing attributes.
  • Trustworthy collaboration.
  • Health education.
  • Fosters safety and comfort.
  • Participatory – authoritative management.
  • Carrries out other duties related to patient care and unit operations as assigned.

Job Specifications

• Required Knowledge, Skills and Abilities:
  • Knowledge: High School Diploma or GED required. 1-year Healthcare/Patient Care Required. Previous Patient Navigator or Unit Secretary experience preferred. Familiarity with medical terminology preferred.
  • Skills: Basic computer skills required. Advanced Computer skills (Word, Excel, Google Suite, Microsoft Office) preferred.
  • Abilities: Ability to work well under pressure and able to multi-task in a fast-paced environment. Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude. Effective analytical ability to develop and analyze options, recommend solutions, and solve complex problems and issues. Demonstrates attention to detail (thorough, accurate). Must have the ability to maintain a constructive working relationship with administration, surgeons, staff and support services. Demonstrates excellent listening, verbal and written communication. Ability to effectively delegate and ensure timely follow-up/follow through with projects and assignments. Ability to maintain confidentiality of all medical, financial and legal information. Ability to maintain high accuracy in carrying out work duties while coping with a large volume of surgeries.

Benefits

• Paid Sick Time - effective 90 days after employment.
• Paid Vacation Time - effective 90 days after employment.
• Health, vision & dental benefits - eligible at 30 days, following the 1st of the following month.
• Short and long-term disability and basic life insurance - after 30 days of employment.

Insight

Insight Employees are required to be vaccinated for COVID-19 as a condition of employment, subject to accommodation for medical or sincerely held religious beliefs. Insight is an equal opportunity employer and values workplace diversity!