Onsite Assistant Community Association Manager / Bilingual Part-Time (TFL71326)
Company Overview
RealManage is a prominent national firm recognized on the Inc. 5000 list, operating across 16 states + Washington DC and serving a diverse array of clients including homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. Our client base also includes nationally renowned developer and builder clients.
We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family. Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations.
Responsibilities
- Produce and track letters based on the site inspections.
- Maintain violation log, both active and resolved.
- Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested and/or assist the bid packet preparation.
- Ensure that all agreements are fully executed and are appropriately filed.
- Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes.
- Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations.
- Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting.
- Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting.
- Maintain and update the corporate records and minutes books for assigned associations.
- Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests.
- Filing: Set up files for new associations as assigned and maintain association files per standard office procedures.
- Research and coordinate with residents regarding their requests, secure locations and dates for meetings.
Qualifications
RealManage is seeking an Assistant CAM (Part-Time) to assist with day-to-day operations in Tampa, Florida. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently and as part of a team.
The successful candidate should have a minimum of a Bachelor's degree in Business Administration, Real Estate Management, or a related field, and at least 1-2 years of experience in community management or similar field.
Experience with Microsoft Office Suite, particularly Outlook, Word, and Excel, is required. Familiarity with HOA management software and compliance regulations is preferred.
Strong communication and interpersonal skills are essential, along with the ability to handle confidential information with discretion.