One Covenant Community Leadership Wells & Pipelines Administrator (PT)

About the role

The Administrator will keep the Wells & Pipelines team moving, owning the logistics, documentation, and follow-through that allows a geographically dispersed volunteer team to do sustained, multi-year work together. The role is equal parts organizer and encourager: tracking commitments and deadlines with gracious persistence, and helping every team member feel seen, supported, and connected to the mission.

Duties And Responsibilities

• Meeting & Event Logistics. Coordinate monthly virtual meetings and annual in-person gatherings: scheduling, meeting hosting, calendar invitations, travel and lodging coordination, venue logistics, and meal planning
• Note Taking & Documentation. Capture clear, action-oriented notes for all working group meetings and co-leader planning sessions; distribute summaries promptly; maintain organized records of decisions, action items, and deliverables in the team's shared Dropbox and Slack
• Follow-Up & Accountability. Track action items, subgroup deadlines, and survey or form responses; send timely, warm reminders to team members; flag stalled items for the co-leaders before they become problems
• Team Care & Encouragement. Notice and celebrate team member contributions, milestones, and life events; help sustain morale and belonging across a dispersed team doing long-haul work
• Communications Support. Help draft, format, and distribute team updates, pre-reads, agendas, and reports; manage RSVPs and responses; keep the team's contact lists and shared files current
• Project Support. Assist the co-leaders with scheduling, expense tracking and reimbursement submission, coordination with the One Covenant Community Project Coordinator and other working groups, and other administrative needs as they arise

Requirements

• Essential Qualifications: Bachelor's degree
• Exceptional organizational and logistical skills; proven ability to manage details, deadlines, and follow-through across multiple workstreams
• Strong written communication; able to produce clear meeting notes and warm, professional correspondence
• Proficiency with Zoom, Microsoft Office, Dropbox, and Slack (or ability to learn quickly)
• Self-directed and dependable in a remote work setting; able to keep flexible hours with availability for the team's monthly meeting rhythm

Preferred Qualifications

• Advanced degree in ministry, education, nonprofit leadership, or related field
• A natural encourager with high relational intelligence; comfortable nudging busy people with grace and persistence
• Deep familiarity with the Evangelical Covenant Church, its congregations, conferences, camps, and culture — strongly preferred