ONCOLOGY RESEARCH COORD I

About Us

At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.

Short Description

Oncology and Research are specialized and require unique skill sets. Realigning our MD Anderson Research Department at Cooper University Health Care with the MD Anderson Cancer Center at Houston’s recommendation, allows research growth in both the structure and the types of studies we can offer our clients to advance care. The role of the Oncology Research Coordinator provides the oversight of clinical studies in the oncology setting managing Quality of Life and specimen trials, while continuing to learn and advance in experience to manage oncology treatment trials.

Responsibilities

• Organize, participate, and assist in the preparation of documents needed for the initiation, monitoring, internal and external auditing and study close out visits.
• Captures and maintains the relevant research training to function in the role- including EPIC training, EPIC billing, CITI, GCP, and Specimen Handling.
• Completes and maintains the oncology study specific training required to work on assigned trials- not limited to electronic data bases, scan portals, lab portals, protocol training and amendment training.
• Active in planning and implementation of patient recruitment into studies; reviews medical records of upcoming new and return patient clinic visits and discusses with investigators, reaches out to potential referring physicians, approaches potential subjects in the office or speaks to them by phone, asks pre-screening eligibility questions, etc. and documents in the electronic medical record system, EPIC.
• Participate in clinic to explain the trial and provide informed consent to the patient and family, documenting the process in the patient’s electronic medical record system, EPIC.
• Develop, schedule and oversee subject visits and any necessary testing and appointment coverage according to protocol and in accordance with Good Clinical Practice (“GCP”) (e.g. schedules subject visits within the appropriate window, ensures all tests and assessments at each visit are performed, reports adverse events and ensures review and appropriate follow-up by investigator (documents in EPIC any patient reported symptoms and forwards to the appropriate clinical team), monitors patient care and treatment side effects in concert with investigators, detailed documentation of study activities).
• Ensures drug accountability and appropriate diary completion. Ensures adequate drug supply and assists Pharmacist with ordering if needed.
• Maintains all documentation required by the sponsor or CRO per GCP – includes source documentation (including the electronic medical record system, EPIC), case report forms, and research charts.
• Collects, reviews and reports timely, valid, accurate study data. Obtains records required to complete case report forms. Maintains clinical trial databases by completing case report forms within 5 business days of subject visits and resolving data queries within 10 days of issuance. These timelines may be shortened during periods of data lock or in preparation for abstract/manuscript submission.
• Educates, supports, and assists patients and their families, serving as a link to their doctors and supportive services before, during, and after their participation in a research study. This role is key in the implementation of multidisciplinary care throughout participation in a research protocol.
• Completes all related documentation in a timely manner; provides communication throughout the oncology research team on an on-going basis.
• Attends and participates in Disease-Specific Tumor Boards.
• Follows up and oversees if research plan agreed upon at tumor board is relayed to patient and necessary action taken. Also relays the agreed upon research follow up plan in writing to the multidisciplinary and clinical research teams.
• Participates in multidisciplinary rounds and conferences. Helps to coordinate and assure all necessary data is available for multidisciplinary cancer team conference.
• Complies with all system and departmental policies and procedures; i.e., completes all related documentation.
• Attends annual mandatory in-services.
• Works efficiently, is flexible and sets priorities.
• Maintains active and current professional credentials.
• Back-up other research staff during vacations, etc. when qualified by education and credentials.
• Performs all related duties or special projects as assigned/required.

Qualifications

• 0-2 Years experience
• Bachelor's Degree Preferred