Oncology Research Administrative Coordinator

Position Highlights

• Provides administrative coordination for an oncology research & genomics program including coordinating leader/provider schedules
• Working with external vendors
• Assisting with departmental projects
• Supports clinical trial operations and overall program efficiency

About the Role

Performs diverse and complex secretarial/administrative duties, scheduling of daily activities, retention and organization of documentation and data and follow-up functions for management staff.

With minimal instruction or supervision, provides support for the the Department in the following areas:

• Office management
• Coordinates administrative support of the Department and efficiency with reception/secretarial functions
• Data management
• Record retention and assurance of confidentiality

What You Will Do

• Transpose hand written or verbal communication to typed format (i.e. correspondence, reports, charts, and minutes of meetings)
• Edit and make copies of transposed information if necessary
• Collate and assemble reports and documents
• Answering phone calls
• Responsible for meeting arrangements/coordination/facilitation
• Covers schedules and appointments as requested
• Aids in the analysis, collection and maintenance of records and data
• Aids in the preparation of reports and presentations
• Attends meetings as required and participates on committees as directed
• Responsible for coordinating the agendas and recording accurate minutes for assigned organizational committees
• Gathers appropriate information from various sources for credentialing processes
• Completes projects as assigned
• Receives customer requests or inquiries in person, telephone, or mail, analyzes requests, and provides information requested or ascertains who can best provide the information, and routes requests to the proper person in a timely and courteous fashion
• Responds independently and appropriately as needed
• Aids in physician onboarding as well as other tracking and reimbursement for physicians or leadership staff as assigned

Essential Qualifications

• The individual must be able to work the hours specified
• To perform this job successfully, an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others, hear, understand and distinguish speech and other sounds

Expectations and Standards

• Commitment to the daily application of Avera’s mission, vision, core values, and social principles to serve patients, their families, and our community
• Promote Avera’s values of compassion, hospitality, and stewardship
• Uphold Avera’s standards of Communication, Attitude, Responsiveness, and Engagement (CARE) with enthusiasm and sincerity
• Maintain confidentiality
• Work effectively in a team environment, coordinating work flow with other team members and ensuring a productive and efficient environment
• Comply with safety principles, laws, regulations, and standards associated with, but not limited to, CMS, The Joint Commission, DHHS, and OSHA if applicable

Benefits

• PTO available day 1 for eligible hires
• Up to 5% employer matching contribution for retirement
• Avera is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, Veteran Status, or other categories protected by law