Onboarding Talent Specialist

About the role

Facilitates onboarding sessions for all staff members and ensures that all necessary documentation is accurate and in place for hiring. Works to maintain the integrity of the processes and that the processes are efficient and seamless for all employees, including those employees transitioning into new roles and classifications. Works directly with many employees from the time they onboard to the end of their service with the School District of Philadelphia. Maintains all employee records in accordance with District policies and procedures.

Responsibilities

• Communicates with candidates at various stages of the process and provides next steps; e‑mails all hires after offer letters are signed and submitted and provides the welcome to the School District of Philadelphia communication; follows up with all new hires regarding onboarding status on a weekly basis.
• Manages all aspects of onboarding sessions including sign up, facilitation and process management to ensure that new hires are cleared to work in a reasonable timeframe.
• Completes all HRIS entry for all classifications of employees including new hires, reclassified employees and those employees receiving salary changes or status changes; processes offer letters for new and reclassified positions.
• Maintains an up‑to‑date and accurate database for employee information and serves as the primary point of contact for all employee transactions.
• Manages all employee records and batches records completely and in a timely manner; reviews records and provides the necessary information for auditing requests.
• Provides human resources support for all employees for name changes, resignations, FMLA, payroll issues, site selection, special assignments and other issues.
• Builds positive and productive relationships with all employees.
• Implements and manages the exit survey process.
• Processes job requisitions for Central Office positions.

Requirements

• Bachelor’s degree from an accredited college or university.
• Two years of full‑time, paid, professional experience in human resources, recruitment, and/or admissions/selection.
• Or any equivalent combination of education, experience, and training determined to be acceptable by the Office of Talent.

Qualifications

• Demonstrated knowledge of human resources policies and procedures.
• Demonstrated knowledge of the current methods, processes and techniques used to onboard large groups of employees.

Skills

• Demonstrated skill in superior organizational & project management skills with exceptional attention to detail, particularly with data entry.
• Demonstrated ability to exhibit high level of integrity and personal responsibility for ensuring that problems are solved and hiring needs are met at any given point in time.
• Demonstrated ability to exhibit purposeful urgency when faced with pressing human resources needs.
• Demonstrated ability to anticipate and proactively respond to challenges.
• Demonstrated ability to effectively manage & prioritize a high volume of work, from a multitude of work streams, in a fast‑paced environment.
• Demonstrated ability to illustrate exceptional strategic & problem‑solving skills and judgment.
• Demonstrated ability to possess an unwavering commitment to equity.
• Demonstrated ability to manage systems, processes, and databases to ensure efficient operations.
• Demonstrated ability to use and be proficient with Microsoft Office Suite, especially Outlook, PowerPoint, Excel, and Word.
• Demonstrated ability to communicate efficiently and effectively, both orally and in writing.