Official Court Reporter - Superior Court

Administrative support role in a court or legal environment.

Responsibilities

• Transcribe correspondence, reports, or memoranda from notes and/or dictation
• Type routine materials such as reports, forms, correspondence, and memoranda
• Enter data in computers
• Type statistical data or technical reports
• Proofread and/or edit documents for grammar, punctuation, spelling, or format
• Proofread data to verify its accuracy
• Compose, draft, and finalize correspondence, memoranda, or other documents
• Update and correct information in an automated system
• Prepare and update logs, file folders, and other documents
• Format and produce charts, graphs, or tables on a computer using various software
• File and retrieve documents in established filing systems
• Answer telephones and relay messages
• Answer questions from the public by phone or in person
• Resolve minor problems in person, by phone, or correspondence
• Prepare and maintain confidential materials
• Create new files in systems
• Gather information, prepare, and process documents
• Compile statistical data and prepare reports
• Conduct client or customer interviews to gather information
• Maintain office equipment as "key operator" (e.g., changing toner, fixing paper jams)
• Sort, collate, and prepare documents for data entry
• Conduct records searches in databases
• Schedule and calendar meetings, appointments, interviews, or conferences
• Establish and maintain complex filing systems
• Greet and direct the public (in person)
• Create brochures, newsletters, or similar media
• Order, stock, and maintain supply inventory

Requirements

• High School Diploma or GED
• Willingness to work overtime, including weekends or holidays
• Willingness to travel out-of-town if required
• At least two years of full-time paid experience in one or more of the following work environments:
  • Court (federal, state, local)
  • Legal (attorney's office)
  • Government (other than court or law enforcement)
  • Law Enforcement
  • Jail or Detention Facility
  • Human Resources
  • Social Services
  • Accounting or Banking
  • Library
  • Information Systems
• Proficiency in the following computer applications:
  • Windows
  • Outlook
  • Word
  • Excel
  • Access
  • PowerPoint
  • Publishing
  • Munis
  • AJACS
• Job-related licenses, registrations, certificates, and/or professional memberships (if applicable)
• Minimum typing speed of 60+ wpm using a word processor
• Minimum speedwriting/shorthand speed of 80+ wpm