Office & Workplace Lead

The Office & Workplace Lead at Broccoli AI is responsible for creating an exceptional workplace experience for every employee and guest. This role oversees the daily operations of two office locations, ensuring they are clean, organized, and welcoming. Key responsibilities include:

1. Maintain a clean, organized, and welcoming workplace.
2. Manage conference rooms, common areas, kitchens, and storage.
3. Cookordinator office moves and workspace changes.
4. Maintain office security, badges, and access.
5. Purchase and manage all office furniture and equipment.
6. Order desks, chairs, monitors, accessories, and ergonomic equipment.
7. Maintain inventory of office assets.
8. Coordinate workstation setup for all new hires.
9. Manage repairs, replacements, warranties, and vendor relationships.
10. Manage relationships with building management and service providers.
11. Coordinate cleaning, maintenance, deliveries, and office services.
12. Negotiate pricing and maintain vendor contracts.
13. Ensure vendors meet Broccoli's service standards.

Employee Experience:

• Welcome visitors and create an outstanding first impression.
• Plan office celebrations, lunches, team events, and special occasions.
• Coordinate snacks, beverages, supplies, and employee amenities.
• Support company meetings and All Hands events.
• Maintain Broccoli's culture through thoughtful workplace experiences.

Purchasing & Budget:

• Manage office purchasing within budget.
• Track inventory and replenish supplies.
• Process purchase requests.
• Identify opportunities to reduce costs while improving employee experience.

New Hire Experience:

• Prepare workstations before Day One.
• Cordinate with IT to ensure equipment is ready.
• Prepare welcome packages.
• Ensure every new employee has an exceptional onboarding experience.

Administrative Support:

• Aid leadership with operational projects.
• Coordinate travel logistics when needed.
• Support company events and executive meetings.
• Maintain organizational systems and documentation.

We're looking for candidates with 3-5+ years of experience in office management, workplace operations, hospitality, facilities, or executive support. Essential qualities include exceptional organizational skills, strong attention to detail, excellent communication, comfort managing multiple priorities, experience negotiating with vendors, budget management, proficiency with Google Workspace and common workplace software, and a self-starter attitude.

This role offers a compensation range of $105K - $120K. Broccoli AI is an equal opportunity employer committed to compliance with all applicable federal, state, and local fair employment practice laws.