Office Support - University Staff Temporary Employee

About the role

The University of Wisconsin - Whitewater seeks temporary Office Support employees.

Responsibilities

• A1. Greet visitors, provide information, accept and relay messages, refer to appropriate faculty or office.
• A2. Oversee and maintain departmental equipment, furniture, keys, and office supplies (including business cards and photocopy machine).
• A3. Establish/maintain accurate inventory of capital/non-capital items.
• A4. Maintain inventory of printed marketing items in cooperation with the Communications and Marketing Coordinator.
• A5. Attend pertinent meetings, workshops and seminars relevant to the enhancement of job performance as time permits.
• B1. Ensure accuracy of University, unclassified, and student staff hours and leave reports.
• B2. Help coordinate new staff searches.
• B3. Perform various data entry tasks as they arise.
• B4. Develop and carry out an application maintenance system with the University Archivists for Records Retention Disposition Authorization.
• B5. Maintain accurate, current event and meeting files and documents.
• B6. Maintain office financial records on budget expenses and balances, and verify and reconcile monthly expenditures.
• C1. Maintain contact and serve as liaison with other college departments, campus offices, or general public in coordinating departmental functions and providing information.
• C2. Take minutes at meetings as necessary; prepare and distribute minutes and other reports as required.
• C3. Request cash travel advances and report expenses per system policy.
• C4. Schedule and maintain appointments and meetings
• D1. Participate in decisions for physical needs of Department.
• D2. Independently responsible for the operation of and training on the Departmental computers.
• D3. Provide occasional project and staff support as needed.
• D4. Actively participate on event coordination teams to establish event goals and delegate responsibilities appropriately.
• D5. Take the lead in event management, including but not limited to, room reservations and set up, catering orders, invitations and registration, print materials, décor and entertainment, and invoice processing.
• D6. Coordinate event related marketing or print materials.
• D7. Develop and implement office procedures and processes as appropriate.

Qualifications

• Extensive knowledge of various uses of computer applications such as spreadsheets, databases, and word processors.
• Skilled in typing proficiency and excellent 10-key skills.
• Basic accounting knowledge.
• Effective problem-solving techniques and decision-making skills in difficult situations.
• Excellent written and oral communication skills and familiarity with business style format.
• Ability to exercise considerable independent judgment, attention to detail, and high level of accuracy.
• Excellent organizational skills and the ability to prioritize and organize a variety of activities and projects simultaneously.
• Capacity to take initiative on projects and office duties, and a willingness to learn new processes.
• Ability to delegate work to appropriate staff, such as student employees.
• Knowledge of basic supervisory techniques in order to monitor and evaluate work and provide information for performance evaluations.
• Excellent interpersonal skills and the ability to provide accurate and efficient service to staff, clients, other campus personnel, the general public, and vendors.
• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.
• Ability to lift 40 pounds.
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills.
• Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds.

Benefits

Full-time students may not be eligible for University Staff Temporary Employment.

Pay

The starting hourly rate for this USTE position is $15/hr.

Schedule

Not specified.

Contact Information

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hr@uww.edu. For Questions Regarding The Position, Please Contact Talent Acquisition Human Resources hr@uww.edu