Office Support Person V - Personnel

Essential Duties And Responsibilities

• Calls prospective applicants to schedule interviews.
• Creates and maintains personnel files and records and ensures all documentation required by County HR Department and Department of Human Services is in the personnel files.
• Maintains records of required clearances, physicals and drivers licenses and notifies employees of required updates on a timely basis.
• Maintains records of all vacation and personal time requests and ensures time is entered correctly into timecards.
• Provides guidance and liaison with HR as necessary for staff with regards to personnel questions and problems.
• Compiles training log and year end statistical reports for Annual Program Description.
• Provides orientation for all new staff on their first day of employment.
• Prepares monthly restraint log.
• Calculates daily, monthly and yearly statistical reports for Youth Center residents in both programs.
• Prepares monthly invoice information for JPO and OCY and provides this to appropriate individuals at JPO.
• Maintains inventory and storage area for staff uniforms and resident clothing.
• Provides backup for the Intake position when necessary, including answering phones, processing admissions, departures, and visitors and preparing proper documentation of residents’ personal possessions.

Qualification Requirements

• Must possess accurate computer skills, Word and Excel.
• Able to complete tasks in a timely manner.
• Must be highly organized.
• Good interpersonal skills in dealing with staff.
• Able to handle confidential and sensitive employee information with highest confidentiality.
• Maintain a professional distance with residents.

PHYSICAL DEMANDS

• Regularly required to stand; walk; sit; and talk and hear.
• Occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl.
• Occasionally lift and/or move up to 25 pounds.
• Close vision, distance vision, color vision and depth perception required.