Office Support Assistant (Cincinnati)

Duties and Responsibilities

• Provides administrative and clerical support for attorneys and other team members.
• Provides back-up coverage for receptionist.
• Processes requests for payment of invoices and expense reimbursements.
• Sorts and routes inbound and outbound mail.
• Composes letters and memoranda as directed, ensuring that letters are formatted correctly and free from error.
• Transcribes dictation.
• Runs errands; delivers documents and items within office.
• Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department.
• Responds to requests with a sense of urgency and effectively prioritizes work.
• Provides other general office tasks as requested.

Requirements

• One to two years of related work experience and/or training. Experience in a professional service firm strongly preferred.
• Demonstrated proficiency with the following software applications:
• Microsoft Office 2016: Word, Excel, Outlook and PowerPoint
• Nuance PDF Converter
• Experience with DeskSite/FileSite/iManage is preferred
• Experience with BigHand Dictation software is preferred
• Experience with Condeco software is preferred
• Strong attention to detail and accuracy.
• Able to collaborate and work effectively as part of a team.
• Excellent time-management, organizational skills.
• Proficient command of the English language and standard grammar rules.
• Able to prioritize workload, meet strict deadlines and respond in a timely manner.