Office Support Assistant

Taft is seeking an entry‑level Office Support Assistant to provide administrative and clerical support for attorneys and other team members in the Indianapolis office.

Responsibilities

• Provide administrative and clerical support for attorneys and other team members.
• Work closely with Legal Assistants to ensure departmental needs are fulfilled.
• Provide back‑up coverage for the receptionist.
• Process requests for payment of invoices and expense reimbursements.
• Compose letters and memoranda as directed, ensuring correct formatting and error‑free content.
• Transcribe dictation.
• Prepare logistics for meetings and conference calls, including conference‑room reservations, meal orders, technology needs, and reminders to attendees.
• Run errands and deliver documents and items within the office.
• Save emails, documents, and other legal digital media in accordance with Taft’s Information Governance Policy and the protocols of the Information Governance Department.
• Respond to requests with a sense of urgency and effectively prioritize work.
• Perform other general office tasks as requested.

Requirements

• One to two years of related work experience and/or training; experience in a professional service firm strongly preferred.
• Demonstrated proficiency with Microsoft Word and Outlook.
• Strong attention to detail and accuracy.
• Ability to collaborate and work effectively as part of a team.
• Excellent time‑management and organizational skills.
• Proficient command of the English language and standard grammar rules.
• Ability to prioritize workload, meet strict deadlines, and respond in a timely manner.