Office Support Assistant

About the Role

This position involves managing multiple conference rooms, maintaining cleanliness and organization of break rooms and pantry areas, and providing back-up support for the front desk. You will ensure shared office spaces remain professional and presentation-ready throughout the business day.

Responsibilities

• Maintain the cleanliness, organization, and overall presentation of break rooms and pantry areas on both office floors.
• Restock beverages, snacks, coffee supplies, paper products, and other pantry items as needed.
• Assist with scheduled refrigerator cleanouts and communicate cleanout needs as directed.
• Assist with inventory tracking for pantry and office supplies.
• Receive and verify office and pantry supply orders against receipts, packing slips, or vendor documentation.
• Organize supply rooms and maintain clearly designated storage areas.
• Monitor and maintain printers and designated office equipment on both floors.
• Assist with placing and coordinating approved catering orders, including setup and cleanup.
• Help maintain clean, organized, and professional shared spaces.
• Ensure employee-facing and visitor-facing spaces remain presentation-ready throughout the business day.
• Assist with receiving and verifying office supply and pantry vendor deliveries.
• Proactively complete routine office walkthroughs without requiring daily reminders.
• Maintain awareness of the office calendar and anticipate meeting or event setup needs.
• Prioritize time-sensitive meeting setups, conference room resets, and office operational needs.
• Communicate proactively regarding low inventory, equipment issues, incomplete deliveries, or facility concerns.
• Maintain a professional, service-oriented, and collaborative approach when assisting employees and visitors.
• Assist the Office Manager with additional office operations, administrative, event, and facility-related responsibilities as assigned.

Requirements

• Previous related experience preferred.
• Professional presence in both demeanor and appearance.
• Proficient in Microsoft Excel and Word and general computer skills.
• High school diploma or equivalent.
• Excellent written and communication skills.
• Excellent administrative and organizational skills.
• Must be able to work Monday through Friday, 8:00 AM - 5:00 PM.

Physical Requirements

• Stand or Sit: Continuously standing and sitting throughout the day.
• Walking: Continuously walking throughout the day.
• Use hand/fingers: Constantly operates a computer and other office productivity machinery.
• Carry Weight: Frequently carry supplies, e.g., boxes, etc., up to 30 lbs.