Office Support Assistant

About the role

Part-Time Office Support Assistant Candidate would be a vital link to ensuring that Academics West’s community has a well-functioning facility. Individual would liaison with outside vendors, manage email set-up, purchasing and be able to field general back-office questions. Individual primary responsibilities would be to work with Directors of the school to ensure facility is being managed well. Individual would also liaison with bookkeeping & accounting department regarding budgets by department. Individual needs to be on site to perform role effectively.

Responsibilities

• Inventory management
• Manage and support all vendors (maintenance personnel) who work in the facility to fix items
• Review facility to ensure that all items are working properly
• Check restrooms are well stocked
• Print ID’s and support HR with onboarding needs
• Review and check post office mail daily.
• Ensure cleaning staff come only on appropriate school days based on calendar.
• Educate staff on encryption of emails
• Set up emails and revise distribution lists for all new personnel
• Scan all accounts payables invoices to bookkeeper.
• Work with outsourced IT to ensure that Wi-Fi, etc. are working
• Ensure phone system is running efficiently.
• Manage annual budget for monthly supplies for facility.
• Perform all purchase orders for departments and track costs.
• Assist with front desk functions as needed

Requirements

• Effective communication & writing skills
• Good motivational skills
• Exceptional organizational skills
• Bachelor’s Degree preferred
• Understanding of basic bookkeeping functions
• Confidentiality is a priority as it relates to finances, student records
• Working knowledge of Office 365 and applications
• Value the importance of following work procedures, meeting deadlines
• Interest in helping students with learning and emotional challenges
• Ability to lift up to 30 lbs. and sit at a desk working on a computer

Benefits

• Competitive salary
• Paid time off