Office Specialist III- DEHE Climate Initiatives

Responsibilities

• Provides advanced clerical support for assigned department or division through office organization, records maintenance, reception, scheduling, and general support.
• Performs advanced administration and support work requiring detailed field-specific knowledge relevant to the assigned department.
• Requests information from and provides information to other departments and outside sources.
• Greets and assists customers; answers phones and directs calls.
• Schedules, assigns, and tracks the work of other support staff as needed.
• Makes travel arrangements for department staff in accordance with company policy and prudent business practice.
• Sets appointments, arranging conference rooms and other details as required.
• Completes, submits, and tracks company forms such as travel/expense reports, check requests, company credit cards, purchase requests, and personnel action documents.
• Develops and maintains department record-keeping systems, performing general filing and file retrieval.
• Sorts and delivers mail; sends, receives, and distributes faxes.
• Makes copies and scans and files electronic documents.
• Independently maintains department budget, investigating and documenting variances.
• Keeps records up to date and reports as required to Finance and own department leaders.
• Performs other duties as assigned.

Requirements

• One year of post-secondary (vocational-technical or college) education in office administration.
• Non-supervisory – Five (5) years of skilled office support experience.

Qualifications

• Knowledge of customer services concepts and practices.
• Knowledge of multi-line telephone systems operation.
• Knowledge of privacy laws and regulations.
• Knowledge of basic purchasing processes.
• Knowledge of filing procedures.
• Skilled in operating office equipment.
• Skilled in oral and written communication.
• Skilled in maintaining and updating office and administrator schedules.
• Skilled in establishing and maintaining cooperative working relationships with others.
• Skilled in operating a personal computer utilizing a variety of software applications.

Benefits

• Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
• Cost-Share Dental and Vision Insurances.
• Discounted Pet Insurance.
• Retirement Contributions with Pre-Tax or Roth options into a 403(b).
• 401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions. In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
• Eleven Paid Holidays.
• Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment.
• Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
• Flexible Spending Accounts for Healthcare and Dependent Care.
• Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
• On-Site Training Courses and Professional Development Opportunities.
• Licenses and certifications reimbursed and occupational insurance for medical staff.
• Emergency Travel Assistance.
• Education Assistance or Education leave eligibility.
• Discount program for travel, gym memberships, amusement parks, and more.

Pay

Competitive and comprehensive benefits package including:

• Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
• Cost-Share Dental and Vision Insurances.
• Discounted Pet Insurance.
• Retirement Contributions with Pre-Tax or Roth options into a 403(b).
• 401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions. In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
• Eleven Paid Holidays.
• Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment.
• Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
• Flexible Spending Accounts for Healthcare and Dependent Care.
• Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
• On-Site Training Courses and Professional Development Opportunities.
• Licenses and certifications reimbursed and occupational insurance for medical staff.
• Emergency Travel Assistance.
• Education Assistance or Education leave eligibility.
• Discount program for travel, gym memberships, amusement parks, and more.

Schedule

Full-time position.