Office Services Coordinator – Retail

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include only sections with real specific content. The posting includes Job Overview (which could be "About the role") and Job Responsibilities, Job Requirements (which includes Education/Certifications, Knowledge/Skills/Abilities). There's also Work Environment but not required heading. There's Compensation (Pay) but it's vague: "UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors..." This is not specific numbers, but it's still some content about pay. The instruction: "never create Pay/Schedule/Benefits sections unless the posting actually states them." It does state compensation info, albeit vague. Should we include Pay section? It says "UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range)". There's no actual number. It's still content about pay. The rule: "Prefer a few substantive sections over many thin ones." Also "include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". The compensation text is vague but not exactly placeholder like "commensurate with experience". It says pay rate depends on factors. Might be considered filler? It's not a specific number or range. It's basically saying pay is determined case by case. Might be considered not specific enough. The instruction says never emit heading followed by filler/placeholder text like "commensurate with experience", "not specified", "N/A", "varies", "TBD". The text here is similar to "depends on a number of factors". That is vague. I'd lean to omit Pay section because it's not specific. Benefits: there is a Benefits section with details: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to eligibility... plus link for Washington-specific PTO. That's specific enough. So include Benefits. Schedule: not mentioned. So omit. Thus sections: About the role (from Job Overview), Responsibilities, Requirements (maybe combine Education/Certifications and Knowledge/Skills/Abilities), Benefits. We need to use

for each section heading. Use

• for any list of duties/requirements/benefits. Use

  for prose. We must preserve all substantive information, not invent or summarize away detail. Remove boilerplate: EEO, equal opportunity, scam-warning, cookie/navigation/legal, duplicated lines, application instructions. Also remove "Performs other duties as assigned."? That's generic but maybe keep as part of responsibilities? It's a line; could keep but it's generic. Might be considered boilerplate? It's a typical phrase but not necessarily boilerplate. I'd keep it as part of responsibilities. We need to not repeat the job title as a heading. The page already shows it, so we don't add a heading for Office Administrator/Receptionist. We need to not put Job ID/requisition numbers as headings; none present. We need to output ONLY the HTML fragment. Let's extract content. Job Overview paragraph(s): "The Office Administrator/Receptionist is fully accountable for the day-to-day operations of the office, ensuring a safe, functional, welcoming, and highly effective workplace. Serving as the first point of contact for associates, visitors, and vendors, this role manages front desk reception responsibilities, including greeting guests, answering and directing phone calls, managing incoming and outgoing mail and packages, and maintaining a professional office environment. This position owns all aspects of office operations—from facilities coordination, office management, and vendor relationships to workspace organization, supply management, and administrative support. The Office Administrator/Receptionist proactively anticipates issues before they arise, resolves problems quickly and effectively, and ensures the office runs smoothly every day. The ideal candidate is highly organized, customer-service oriented, resourceful, and comfortable taking full responsibility for creating a positive, productive, and seamless workplace experience for employees and visitors alike." We can put that in

  under About the role. Responsibilities: there are bullet-like sentences but not formatted as list. We need to convert to

  • . The responsibilities are grouped under headings: Front Desk Reception, Office Operations & Ownership, Facilities & Maintenance Partnership, Proactive Issue Identification & Problem Solving, Office Experience & Workplace Standards, Coordination & Communication, plus "Performs other duties as assigned." We need to preserve all substantive information. We'll create a list of responsibilities items, each as
  • . Could break each sentence into separate li. But we need to not lose detail. Let's extract each responsibility statement. From Front Desk Reception: - Serve as the first point of contact for all visitors, associates, candidates, and vendors, creating a professional, welcoming, and positive experience - Greet, assist, and direct visitors while ensuring adherence to office security and visitor management procedures - Manage front desk operations, ensuring the reception area, lobby, and common spaces are organized, clean, and presentable at all times - Coordinate visitor check-in processes, meeting room arrangements, and guest hospitality needs - Receive, sort, distribute, and track incoming mail, packages, and deliveries; coordinate outgoing mail and courier services - Maintain office directories, contact lists, and reception-related records as needed - Provide administrative support for meetings, events, and office activities, including scheduling, room setup, and coordination of supplies - Function as a central point of contact for day-to-day office questions, requests, and support needs Office Operations & Ownership: - Serve as the primary owner of all office operations, ensuring the office runs smoothly, efficiently, and professionally at all times - Take full accountability for the physical office environment, systems, and processes - Function as the central point of contact for office-related questions, issues, and needs Facilities & Maintenance Partnership: - Partner closely with building management, landlords, and maintenance teams to address repairs, safety concerns, and facility needs - Proactively identify maintenance or infrastructure issues before they escalate and coordinate timely resolution - Manage relationships with vendors (cleaning, security, IT support, office services, etc.) and ensure service levels are met Proactive Issue Identification & Problem Solving: - Anticipate operational challenges and implement solutions to prevent disruption - Quickly assess issues as they arise, determine root causes, and drive effective resolution - Continuously evaluate office operations to identify opportunities for improvement and efficiency Office Experience & Workplace Standards: - Ensure the office environment supports productivity, collaboration, and positive associate experience - Maintain high standards for cleanliness, safety, organization, and functionality - Oversee office supplies, equipment, and inventory to ensure needs are met without interruption Coordination & Communication: - Partner with leadership, HR, IT, and other teams to support office-related events, initiatives and changes - Communicate clearly and consistently with leadership and associates regarding office updates, procedures, and expectations - Support onboarding and offboarding logistics related to office access, space, and equipment Performs other duties as assigned. We'll include that as a li. Now Requirements: The section "Job Requirements" includes: Education/ Certifications: Proven experience managing office operations, facilities, or workplace services Strong problem-solving skills with a proactive, ownership-driven mindset Ability to manage multiple priorities independently and follow issues through to resolution Excellent organizational, communication, and relationship-building skills Comfortable partnering with vendors, building management, and internal stakeholders Knowledge/Skills/ Abilities: Well organized and attentive to detail. Strong communication skills Experience with Microsoft Office Applications, Word, Excel, PowerPoint Ability to meet deadlines with accuracy Good judgment is required for this position as there may be times when direct supervision may not be immediately available. We could combine these into a single list under Requirements. Or separate Education/Certifications and Knowledge/Skills/Abilities as subheadings? The instruction only allows headings from the list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can have Requirements heading and include all requirement items as list. We should not invent Qualifications or Skills separate unless content matches. There's no separate Qualifications section. So we will have Requirements. Now Benefits: we need to list benefits. From text: "Benefits For Washington positions (or positions that may be performed remotely from Washington), https://www.unfi.com/jobs-more-info-wa.html for Washington-specific paid time off details. Candidates hired into this position will also be eligible to participate in the following benefits programs: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements. UNFI’s compensation, benefits, and paid time off policies are subject to change in the Company’s sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act." We need to remove boilerplate like EEO etc. The last sentence about arrest or conviction records is maybe EEO-related but still specific? It's about fair chance ordinance. Might be considered legal boilerplate. The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate". That includes legal statements about fair chance. So we should remove that sentence. Also the sentence about UNFI’s compensation, benefits, and paid time off policies are subject to change... that's also legal boilerplate; remove. Also "This job posting should not be construed as an offer of employment..." remove. Also the link for Washington-specific paid time off details: we can keep the mention but maybe it's part of benefits. The link is a URL; we can keep as text. Thus benefits list: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program; Flexible Spending Account and/or Health Savings Account, subject to meeting eligibility requirements and terms and conditions. We can keep the eligibility clause as part of each benefit? Might be okay to keep as a note. We'll create
    • for each benefit. Now we need to ensure we don't include any filler like "commensurate with experience". Not present. Now produce HTML. Structure:

      About the role

      ... (the overview paragraph)

      Responsibilities

      • ...
      ...

      Requirements

      • ...
      ...

      Benefits

      • Paid Time Off
      • Sick Time
      • Paid holidays and parental leave
      • 401K Program
      • Medical, dental, vision, life, and accidental death/dismemberment insurance
      • Short-term and long-term disability insurance program
      • Flexible Spending Account and/or Health Savings Account (subject to eligibility requirements and terms and conditions)
      Optionally include note about Washington-specific PTO link: maybe as a

      after benefits: "For Washington positions (or positions that may be performed remotely from Washington),