Office Services Coordinator I

Job Description Fragomen, an AmLaw 100 firm, is seeking an Office Services Coordinator for our San Diego office. The Office Services Coordinator I provides administrative and operational support across the office, with a focus on immigration case filings, document processing, office services, and day-to-day administrative needs. This role works closely with staff to ensure case materials and office operations are handled accurately and efficiently. The Office Services Coordinator must be able to communicate effectively with entire staff and will serve as an integral function on the Office Services team. Responsibilities Include Provide administrative and operational support for immigration case filingsAssist with preparing, organizing, and assembling case materials for submissionMaintain accurate case records, trackers, and filing documentationProcess and organize incoming case-related documents and materialsCoordinate filing activities and communicate case updates across the teamPrepare regular status reports to support workflow tracking and case managementResponsible for going to Post Office to pick up mail and deliver packages and boxes to the appropriate departmentsAssist with immigration mail (Daily); copying, scanning and distributing to legal teamsAssisting with large copying projects for various departmentsResponsible for securing groceries for the officeSet up and break down in office events, lunches & celebrationsResponsible for stocking kitchens, supply room, printers & copiersAssist with fax/copy machine troubleshootingAdditional projects and duties on an ad hoc basisServing visitors by greeting, welcoming, directing and announcing them appropriatelyAnswering, screening and forwarding any incoming phone calls while providing basic information when neededAct as lead person responsible for scheduling all Training & Conference Room bookingsMonitor visitor access (via logbook) and maintain security awareness Qualifications Previous office services experience preferredStrong interpersonal skills and the ability to communicate effectively with employees at all levelsExperience using various models of copy machines, scanners, fax machines, postage machines, etc.Strong Organizational Skills and Time Management skillsWord and Excel Experience and experience writing professional emails to staff members at all levelsAbility to work in a fast-paced environment and manage conflicting prioritiesAbility to perform offsite duties, including picking up mail from the post office, buying office supplies etc.Strong attention to detail Benefits At Fragomen, we know that great people make a great organization. We value our people and offer employees a broad range of benefits which includes: 22 PTO days + Federal holidaysMedical, Dental, and Vision plans + FSA & HSA Plans401K plan, with company matching All offers of employment are contingent upon the successful completion of the Firm’s pre-employment screening process. This includes verifying the candidate’s identity, confirming legal authorization to work in the United States for the offered position, and conducting a comprehensive background check. In some cases, IT vetting and onsite onboarding may also be required prior to employment. Compensation The salary range for this role reflects a variety of factors considered in compensation decisions, including but not limited to an individual’s skills, experience, qualifications, work location, work arrangement, licensure and certifications, and applicable laws. Placement within the range will vary based on these factors, and compensation decisions are made to ensure internal equity and alignment with market data. A reasonable and good-faith estimate of the current salary range for individuals able to work in the office locally is: $38,000.00 - $50,000.00 You may also be eligible to take advantage of our benefits offering, 401K, and paid time off plans. All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.