Office Services Coordinator

Location: Fairview, OR (On-Site) | Full-Time, Non-Exempt | Reports to: Production Manager

About the role

Be the hub that keeps our operations running at AGC Heat Transfer. As the Office Services Coordinator, you’ll serve as the central point of support for our Fairview facility, helping keep daily operations running smoothly while partnering with employees, managers, customers, vendors, and visitors. If you enjoy variety in your day, thrive in a fast-paced environment, and take pride in creating an exceptional workplace experience, we’d love to hear from you.

Why AGC Heat Transfer?

AGC Heat Transfer is North America’s leading manufacturer of sanitary plate heat exchangers used in food, beverage, dairy, and other sanitary processing industries. With locations across Oregon, Virginia, Wisconsin, and Texas, we combine engineering expertise, innovative manufacturing, and exceptional customer service to deliver industry-leading solutions. At AGC, people matter. We foster a culture built on:

• Integrity and trust
• Teamwork and accountability
• Continuous improvement
• Customer focus
• Innovation and problem-solving
• Respect for people and the environment

When you join AGC, you’re not just filling a role—you’re becoming part of a team that values your contributions and supports your growth.

Responsibilities

Office & Workplace Support

• Manage day-to-day office operations and administrative services
• Coordinate mail distribution, supply inventory, and office resources
• Support scanning, copying, filing, and document management activities
• Assist with basic facility coordination and workplace organization
• Welcome and assist visitors, customers, vendors, and contractors
• Help maintain a professional, organized, and efficient work environment

Administrative & Operational Coordination

• Provide meeting support, including agendas, meeting minutes, and action-item tracking
• Review incoming sales orders for accuracy and completeness
• Monitor calendars, schedules, and office commitments
• Support managers and supervisors with administrative projects and documentation
• Coordinate communication across AGC locations and departments
• Assist with company events, announcements, and employee communications

Compliance & Business Support

• Serve as a liaison between management and facility compliance activities
• Help ensure critical deadlines, certifications, and compliance requirements are met
• Track and follow up on key administrative deliverables
• Support special projects and operational initiatives as needed

Qualifications

You’re someone who enjoys helping others, staying organized, and keeping multiple priorities moving forward at once. You are:

• Highly organized and detail-oriented
• A strong communicator with excellent customer service skills
• Professional, dependable, and approachable
• Comfortable working independently and as part of a team
• Adaptable and able to manage changing priorities
• Committed to confidentiality and professionalism

Required

• 1-2 years of administrative, office support, receptionist, or coordinator experience
• High School Diploma or GED
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience working with office equipment such as printers, scanners, and postage systems
• Strong verbal and written communication skills
• Experience handling multi-line phone systems and directing inquiries appropriately
• Ability to prioritize tasks and manage multiple responsibilities

Preferred

• Post-secondary education
• Experience supporting operations, manufacturing, engineering, or production environments

Physical Requirements

• Ability to lift up to 30-50 pounds when handling office supplies, shipments, or records
• Ability to sit for extended periods while performing administrative duties
• Frequent use of computers, office equipment, and telephones
• Ability to bend, stoop, kneel, reach, and move throughout the facility as needed
• Ability to work on-site full-time in Fairview, Oregon

Pay

$24-$26 per hour

Benefits

• Medical Insurance with HSA option
• Dental Insurance
• Vision Insurance
• Life & Disability Insurance
• 401(k) with Company Match
• Paid Vacation & Sick Time
• Paid Holidays
• Employee Assistance Program (EAP)