Office Services Assistant, Temporary

Responsibilities

• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
• Files, faxes, scans, prints, and assembles documents
• Affords office expenses (FedEx, messenger services, invoices)
• New hire set-up - assigns office or cubicle, retrieves name plates for offices or cubicles, IT tickets, new hire photos, badges, keys, new hire supplies, etc., and organizes/cleans out offices and cubicles of exiting team members
• Ensures training rooms and conference rooms and overall office space is clean and organized
• Affords meeting and appointment scheduling
• Schedules and prepares conference rooms
• Orders and stocks office supplies, stationary, and breakroom supplies (coffee, soda, snacks)

Qualifications

• High School Diploma required
• 1 to 3 years relevant experience required
• Proficiency in Microsoft Office suite
• Experience with office machines, including facsimile, high-speed copier, multi-line phone, and 10-key calculator preferred
• Excellent customer service and client-focused skills
• Excellent organizational skills and ability to manage through competing priorities
• Detail-oriented and ability to follow directions/procedures required, as well as prioritize calls and visitors
• Ability to work independently to follow directions and procedures
• Ability to work overtime and weekends as needed