Office Services Assistant and Safety Onboarding

Qualifications

• High school diploma or GED
• 1–3 years of administrative or office support experience
• PREFERRED: 2+ years of administrative experience
• Construction or jobsite experience
• Bilingual (Spanish/English)

Skills

• Strong organizational and time management skills with a high level of accuracy and attention to detail
• Able to manage multiple priorities and meet deadlines in a fast-paced environment
• Effective verbal and written communication skills, including ability to support English/Spanish translation as needed
• Ability to work independently with initiative while supporting multiple project managers and stakeholders
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to quickly learn systems such as Procore, HammerTech, and Eyrus
• Ability to maintain accurate records and perform data entry across multiple systems
• Strong interpersonal skills with the ability to build and maintain relationships across field and office teams
• Positive attitude with a strong work ethic and willingness to take initiative
• Adaptability and flexibility to respond to changing priorities and schedules
• Ability to handle confidential information with discretion and professionalism

Core Responsibilities

• Manage daily office operations including stocking kitchen areas, monitoring inventory, and coordinating supply purchases (office, food, and cleaning)
• Cookout support
• Coordinate mail, shipments, deliveries, and general office logistics
• Maintain internal contact lists, schedules, job codes, and distribution groups
• Reconcile purchasing card transactions and maintain accurate records
• Support leadership and visitors with logistics, reservations, and general coordination
• Perform errands and miscellaneous operational support as needed
• May be responsible for performing company database or system administration tasks, and data input
• Coordinate onboarding logistics, prepare workspaces, and welcome new employees
• Conduct daily new hire orientations (including large groups) and additional sessions for alternate shifts
• Ensure completion of required training, documentation, and system entry (Procore, HammerTech)
• Issue badges, parking permits, and provide access support; troubleshoot badge issues as needed
• Care for employee logistics including travel, housing, IT equipment, and onboarding materials
• Lead safety orientations for Spanish-speaking employees, including LOTO and commissioning
• Distribute PPE and manage related inventory and ordering
• Provide training and support safety systems and processes, including entering data in HammerTech and managing Eyrus access
• Aid with safety communications, alerts, and incident support (including camera review)
• Track training (e.g., UTV certification) and maintain compliance records
• Print and issue employee badges
• Distribute PPE
• Provide administrative support to project teams including document coordination and communication
• Maintain project documentation and assist with document control systems
• Coordinate with field leadership on jobsite needs, supplies, and resources
• Back-Up Project Management Support
• Process bidding process, preconstruction support to estimating team & project team, processing of submittals, RFIs, project schedule updates
• Project team correspondence and communications
• Keep current set of plans updated
• Coordinate jobsite meetings, meals, and events including safety week, team-building activities, and employee appreciation efforts
• Manage catering, food orders, and event logistics
• Support wellness initiatives and employee engagement activities

Additional Responsibilities

• Participate as an active member of the McGough Team
• Contribute to shared goals and collaborate with colleagues on achievement of priorities
• Follow McGough standard Policies & Procedures
• Support continuous improvement efforts and operational initiatives
• Train and assist team members on onboarding, safety, and administrative processes
• Contribute to a collaborative, service-oriented team environment
• Perform other duties as assigned

Office, Travel & Schedule

• Full-time, on-site role (5 days/week)
• Early morning availability required (as early as 5:00 AM)
• Overtime as needed

Physical Requirements

• Position involves sitting for extended periods of time at employee’s workstation and during meetings as well as while traveling, either by plane or car.
• Employee needs to be able to lift to 20 pounds as frequently as needed to move objects;
• Dexterity to write and manipulate computer keyboard and mouse;
• Able to hear and speak clearly;
• Able to distinguish between colors on graphs and charts.
• Employee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.