OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)

Location: Bemidji State University, 1500 Birchmont Drive Northeast, Bemidji, 56601. Applications accepted online only.

About the Role

Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation, and filing.

Responsibilities

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages, and runs errands.
• Prepares meeting agendas, attends meetings, and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars, and arranges appointments.
• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Compiles, copies, sorts, and files records of office activities, business transactions, and other activities.
• Completes and mails bills, contracts, policies, invoices, and checks.
• Operates office machines, such as photocopiers, scanners, facsimile machines, voice mail systems, and personal computers.
• Types, formats, proofreads, and edits correspondence, reports, and other documents.
• Reviews files, records, and other documents to obtain information to respond to requests.
• Computes, records, and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing, and database systems.
• Communicates with customers, employees, and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts, and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Requirements

• Prior administrative experience is a plus.

Pay

$21.00 per hour to $25.00 per hour.

Schedule

Full-time schedule; days and hours may vary as needed. Details provided upon interview.

This position may require services in an educational facility with periods of unpaid temporary layoff during winter and summer breaks when food service needs decline or cease. Depending on business needs, you may be required to work year-round, potentially at a different location during break periods.

Benefits

Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits:

• Medical
• Dental
• Vision
• Life Insurance/AD&D
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.