Office Operations Associate

Careerscape is supporting a client opening for a hybrid role that focuses on supporting daily business operations, coordinating administrative processes, maintaining accurate records, assisting internal teams, and ensuring office workflows run efficiently.

About the role

This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in office administration, business operations, or corporate support. The Office Operations Associate will work closely with managers, administrative staff, and cross-functional teams to coordinate operational tasks, manage documentation, support internal communications, and assist with day-to-day business activities. This role is ideal for candidates interested in office administration, operations coordination, administrative support, or business operations.

Responsibilities

• Support daily office and business operations
• Coordinate administrative tasks across departments
• Maintain accurate digital records and business documentation
• Schedule meetings and assist with calendar coordination
• Prepare reports, spreadsheets, and operational documents
• Respond to internal requests and provide administrative support
• Monitor workflows and help improve operational efficiency
• Organize files and maintain confidential company information
• Assist with onboarding documentation and internal processes
• Coordinate with vendors and internal stakeholders when needed
• Support special projects and operational initiatives
• Perform additional administrative and operations duties as assigned

Requirements

• High school diploma or equivalent required
• Associate's or Bachelor's degree in Business Administration or a related field preferred
• 0–2 years of experience in administration, office support, operations, customer service, or related roles
• Strong organizational and multitasking skills
• Excellent attention to detail
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Ability to work independently in a hybrid environment
• Strong problem-solving and time management abilities
• Professional, dependable, and team-oriented mindset

Nice to have

• Internship or entry-level office experience
• Experience with project management or collaboration tools
• Familiarity with document management systems
• Experience using Microsoft Excel or Google Sheets
• Interest in office administration and business operations

Benefits

• Fully hybrid work flexibility within the United States
• Competitive entry-level compensation
• Medical, dental, and vision insurance
• Paid time off, holidays, and sick leave
• 401(k) retirement savings plan
• Paid training and onboarding
• Performance-based bonuses
• Professional development and certification assistance
• Career growth into Operations Coordinator, Office Manager, Administrative Coordinator, Business Operations Specialist, or Operations Manager roles
• Collaborative and supportive hybrid work environment

Pay

The salary range for this role is $65,000 - $85,000 per year, based on experience, communication skills, organizational abilities, and client hiring needs.

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.