Office Manager - Scottsdale
Office Management & Administrative Support
Maintain a tidy, welcoming reception and common area.
Monitor and restock office, kitchen, and restroom supplies proactively.
Coordinate with vendors (cleaning crews, repair techs, and any service provider).
Handle incoming mail, packages, and basic administrative tasks.
Support basic office onboarding logistics (badges/access requests, workspace readiness) and coordinate internal office announcements as needed.
Maintain simple office trackers (vendor contacts, recurring service schedules, supply par levels) and help route invoices/receipts to the right owner.
Capture and distribute meeting minutes.
Event Planning & Executive Support
Coordinate internal meetings, team gatherings, and office events, including scheduling, vendor coordination, catering, room setup, and day-of support.
Provide executive support as needed, such as calendar coordination, meeting logistics, travel arrangements, expense tracking, and preparation of basic materials or agendas.
Anticipate priorities and help ensure leaders and guests have a seamless, professional experience during office visits and events.
Qualifications
- Hightly Observant: You notice issues before they become problems (supplies, cleanliness, small repairs, scheduling gaps).
- Self-Directed: You don’t need a to-do list to see what needs to be coordinated, replenished, or followed up on.
- Tech-Savvy: Comfortable with Microsoft Office (Excel/Outlook/Teams) and able to learn new admin or facilities request tools quickly.
- Reliable & Trustworthy: You take pride in being the person the team counts on to keep the office running smoothly.
Benefits
- 100% paid employee premium on health benefits; additional dependents at low costs and great plans for Health, Dental, Vision, FSA or HAS
- Wellbeing and Employee Assistance Perks at Work Marketplace for discounts on gym memberships, classes, tech, vacations, tickets, and more
- Family Building and Adoption Assistance Programs
- Learning & Development Opportunities
- Discounted Life & Disability Insurance