Office Manager - Kiewit Industrial

About the role

The Project Office Manager for Kiewit is responsible for providing administrative support to project members, promoting teamwork, and encouraging effective communication.

Responsibilities

• Set up and conduct weekly orientations to lead an effective on-boarding process, including paperwork, applications, documentation, and maintaining employment files
• Order and distribute craft hiring/benefit packets
• Sort and distribute pay stubs
• Maintain required employment posters and affirmative action binder
• Greet visitors, organize and arrange meetings, report generation, data entry, SharePoint management
• Prepare outgoing mail and correspondence, including emails and faxes as applicable
• Provide reception support as applicable
• Prepare meeting agendas, assist with setup/cleanup, and create PowerPoint presentations as requested
• Act as the first point of contact for employee questions regarding policies, procedures, and resources on the project
• Assist with new hire onboarding processes, forms, and documentation
• Manage Form I-9 and E-Verify processes for all US new staff hires while ensuring compliance with employment authorization requirements
• Manage badge issuance, visitor check-in, and catering processes
• Schedule and organize meetings and appointments
• Generate and maintain various HR and business reports on an ongoing basis
• Track record of effectively managing budget expenses

Requirements

• At least 3-5 years of administrative experience/office management preferred
• High school diploma or general education degree (GED)
• Proven expertise in supply management and inventory control
• Experience developing procedures, policies, and standards
• Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook
• Strong professional interpersonal, written, and verbal communication skills
• Able to take direction and provide timely feedback on progress of tasks
• Exceptional attention to detail, organization, and active listening skills
• Able to manage multiple tasks effectively
• Able to work from 7:00 am – 5:00 pm, with occasional varying schedules in support of site operational needs

Qualifications

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively
• Understand and follow oral and written instructions, including warning signs, equipment use, and other policies
• Work during normal operating hours to organize and complete work within given deadlines
• Work overtime and weekends as required
• May work at various different locations and conditions may vary

Benefits

We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental, and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.