Office Manager- DEHE Business Support

Responsibilities

• Manages and schedules assigned staff.
• Develops goals and priorities, and assigns tasks and projects.
• Develops staff skills and training plans.
• Counsels, trains, and coaches assigned staff.
• Implements corrective actions and conducts performance evaluations for staff.
• Provides leadership, direction, and guidance to subordinates.
• Performs advanced administration and support work requiring detailed field-specific knowledge relevant to the assigned department.
• Requests information from and provides information to other departments and outside sources.
• Manages special projects as required.
• Researches scope of project, assigns resources, and monitors progress of assigned staff.
• Affords assistance to department and division managers with process analysis and developing production measures for improved efficiencies.
• Compiles and analyzes data.
• Prepares and processes special and recurring reports and administrative records.
• Completes, submits, and tracks company forms such as travel/expense reports, check requests, company credit cards, purchase requests, and personnel action documents.
• Affords assurance that departmental alignment with corporate compliance.
• Functs as department liaison for activities and initiatives with other divisions and departments.
• Independently maintains department budget, investigating and documenting variances.
• Keeps records up to date and reports as required to Finance and own department leaders.

Qualifications

• Non-supervisory – Five (5) years of skilled office support experience.
• Associate's degree in Business, Office Administration, or related field from an accredited college or university.
• Progressively responsible related work experience, education, or training may be substituted on a year-for-year basis for college education.
• May require experience specific to the department assigned.
• According to the needs of the organization, some incumbents in this job class may be required to obtain specific technical certifications and programming language skills.