Office Manager - City Secretary's Office

About the role

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

Responsibilities

• Responsible for processing MUNIS entries for department purchasing, budget transfers and for obtaining proper quotes from purchasing department for equipment and services.
• Tracks and prepares payment requests for all contracts, consultants, and special projects.
• Responsible for inputting personnel performance reviews and personnel actions in MUNIS and for the smooth onboarding and separation of staff through HR.
• Responsible for updating department procedure manual and all documentation.
• Assists staff and director in coordinating and preparing reports, agenda items and materials for council meetings and other meetings as assigned with On-Base.
• Establishes and maintains systems and procedures for