Office Manager / Certification
Basic Function and Scope of Responsibilities
This position involves: assisting the Dean
and Associate Dean;
supervising office staff;
recommending for certification and licensure;
implementing event plans;
coordinating LIU Hudson activities with Purchase College, and
related duties as needed.
Principal Responsibilities
- Maintain the Dean’s calendar, screen telephone calls
- Aid the Dean and Associate Dean with clerical/support work as needed
- Provide certification information and guide students through TEACH
- Input recommendations for certification and complete documentation for licensure
- Maintain records for accreditation purposes
- Cook up events (food, invitations, furniture moving, chair rentals, etc.)
- Serve as liaison to Purchase College (facilities, heating plant, parking authority, etc.)
- Supervise office staff with attention to hours, absences, vacations, productivity, etc.
- Aid prospective hires, adjuncts and others, with required paperwork
- Track Applicant Graduation Reports
- Request stipends, honoraria, and check reimbursements
- Manage postage funds, order office supplies and testing and teaching materials upon faculty request and Dean’s approval
Education Requirements
Bachelor’s degree preferred.
Training, Skills, Knowledge, Experience
This position requires a highly organized individual with a strong work ethic who is able to keep track of a variety of efforts in a busy office environment. An inviting personality, excellent oral and written communication skills are required to facilitate positive interactions with staff, faculty, administration and students while traversing the University’s administrative matrix. A thorough understanding of Microsoft Word and Excel are needed as is a willingness to learn effective use of University and NYS platforms and systems.
Working Conditions
There are no adverse working conditions. A comfortable, well-equipped working area is provided.
Material and Equipment
Computer, copy machine, postage machine, and printers.