Office Manager / Bookkeeper

OFFICE MANAGER & BOOKKEEPERWalker Mechanical – Burlington, MassachusettsFull-Time | On-Site Compensation & BenefitsPay: $28.50–$38.50 per hour, depending on experience (hourly, overtime-eligible)Health and dental insurance401(k) with company matchPaid time off Who We AreWalker Mechanical is a commercial HVAC contractor based in Burlington, Massachusetts. We have built our reputation on responsive service and long-term customer relationships, and we are growing. Our office is small and tight-knit, so the work you do here is visible and matters every day. The RoleWe are hiring an Office Manager & Bookkeeper to run our front office and keep our books current. You will own day-to-day bookkeeping in QuickBooks Desktop, handle billing and payables, and be the first voice customers and suppliers hear when they call. You will work directly with the General Manager and company leadership. This role suits someone organized and dependable who likes owning a job end to end: part bookkeeper, part customer service, part office operations. What You'll DoBookkeeping & BillingRecord customer, vendor, and banking transactions in QuickBooks Desktop every dayPrepare customer work and service orders, then draft and send invoicesPrepare accounts payable reports, match vendor bills to jobs, and draft vendor checksCollect customer payments and make bank depositsCustomer & Supplier ServiceAnswer calls and emails from customers and suppliers, and follow up promptlyLearn each customer's and supplier's preferences so service stays consistentType up proposals, quotes, and estimates for customersDraft maintenance contracts and follow up with customersWork with the General Manager and leadership to make sure customer needs are metOffice OperationsApply for permits across multiple cities and towns, online and on paperMaintain job folders, and scan and file documentsKeep spreadsheets and records current in ExcelTake on other projects as needed What We're Looking ForHands-on bookkeeping or data-entry experience in QuickBooks DesktopClear, professional phone and written communicationComfort with Microsoft Office (especially Excel) and Google WorkspaceStrong attention to detail and organization, with accurate recordsAbility to work independently and manage several deadlines at onceDependable and punctual; the office counts on this role every dayHigh school diploma or equivalent Preferred Qualifications2+ years of QuickBooks Desktop experienceOffice or administrative experience with an HVAC, mechanical, or other trade contractorExperience with customer invoicing and accounts payable Schedule & Work EnvironmentFull-time, Monday–Friday, 8-hour day (7:30am-4pm with a 30min Lunch)On-site at our Burlington, MA officeSmall office, working directly with the General Manager and company leadership Apply TodayIf you are organized, dependable, and want to be the person who keeps a growing HVAC company running smoothly, we would like to hear from you.Walker Mechanical is an equal opportunity employer.