Office Manager

About the role

The Office Manager provides comprehensive administrative and operational support to ensure the site runs efficiently and professionally. Serving as a central point of contact for employees, VIP guests, and visitors, this role collaborates closely across teams to support daily operations, correspondence scheduling, meeting coordination, vendor management, supply oversight, expense tracking, and general office logistics. The Office Manager maintains organized systems and documentation, supports internal communications, and helps coordinate events and engagement activities to foster a positive workplace environment. This position requires strong judgment, initiative, and the ability to manage multiple priorities while handling sensitive information with professionalism and discretion.

Responsibilities

• Oversee daily office operations, including correspondence, mail, and administrative support, while serving as a key point of contact for employees, visitors, and vendors.
• Manage office supplies, equipment, and vendor relationships; support budgeting and expense tracking; and coordinate schedules, meetings, and internal communications.
• Partner with Facilities on safety and security, maintain SOPs and documentation, and identify opportunities to improve efficiency.
• Welcome visitors and manage access procedures, while also planning and executing meetings, events, and employee engagement activities.

Requirements

• Bachelor’s degree in business administration or related discipline and 2+ years of experience in office management or a similar administrative role.
• Experience using electronic calendaring, communication, presentation, and reporting tools across (examples: MS Office, Adobe Pro, DocuSign, Navan / Concur, Workday, Jira), as well as other tools that streamline administrative workflows and support the introduction or improvement of automation to enhance efficiency and reduce manual work.
• Demonstrated problem-solving, organizational, prioritization, and strong time-management skills.
• Ability to ethically handle sensitive and highly confidential information with impartiality, integrity, and professionalism.
• Ability to thrive in a fast-paced, quickly changing environment while maintaining a positive and professional demeanor.
• Ability to use verbal and written communication to build trust and strong relationships, effectively create reports and relate data, and communicate to a diverse workforce as well as external partners and guests.
• Ability to meet travel, training, and safety requirements applicable to a product development environment, including: US Driver’s license, use of personal protective equipment, and occasional exposure to inclement / outdoor weather conditions.

Qualifications

• Ability to meet travel, training, and safety requirements applicable to a product development environment, including: US Driver’s license, use of personal protective equipment, and occasional exposure to inclement / outdoor weather conditions.

Skills

• Strong judgment, initiative, and the ability to manage multiple priorities while handling sensitive information with professionalism and discretion.

Benefits

• A competitive compensation package that includes a bonus component and stock options.
• 100% paid medical, dental, and vision premiums for full-time employees.
• 401K plan with a 6% employer match.
• Flexibility in schedule and generous paid vacation (available immediately after start date).
• AD+D and Life Insurance.

Pay

$65,400 - $78,500 USD

Schedule

Full-time