Office Engineer/Assistant Project Manager
This role will report full-time to our client’s office at 2 Broadway in Manhattan. Be involved in projects with our Project Controls & Technology Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
Responsibilities
- Work under the Project Manager to support the Project vision and initiatives.
- Implement efficient work-flow process, monitor daily activity, implement modifications.
- Assist in preparing, formatting, and distributing memos, letters, and reports.
- Maintain filing systems and ensure proper documentation of contractor records.
- Maintain documentation in SharePoint or similar Electronic Document Management System (EDMS).
- Support timecard collection, coordinate with field personnel, and prepare invoice packages.
- Monitor inventory of supplies and assist with procurement as needed.
- Assist with internal documentation requests and scanning of program files.
- Prepare project-related meeting agendas, attendance sheets, meeting summaries, and daily reports for field and office staff.
- Maintain shared folders, logs, and databases in coordination with the Data Administrator.
- Track distribution of safety materials, toolbox forms, and compliance notices.
- Support onboarding of new hires (forms, checklist completion, credential requests).
- Provide backup support to Data Administrator when needed.
- Support daily report consolidation, contractor access forms, and safety toolbox submissions.
- Communicate with project team members.
- Develop and maintain spreadsheets and databases for correspondence logs and progress reports.
- Generate presentations, as directed by the Project Manager.
- Develop and maintain strong client relationships.
- Perform other duties as assigned.
Requirements
- Bachelor's degree or equivalent work experience (4 years in a business environment).
- Minimum of three (3) years of experience as an administrative assistant or document control clerk with a Consultant Construction Manager or a construction organization.
- Must have the ability to work onsite 5 days per week.
- Experience working on Design, Pre-Construction, Construction and Closeout or similar projects preferred.
- Advanced computer and word processing skills using MS Office applications.
- Excellent interpersonal, written and verbal communication skills.
- Ability to coordinate several high-priority deadlines simultaneously and demonstrate flexibility when priorities change.
- Excellent organizational & prioritizing skills with the ability to multitask.
Benefits
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include:
- Coverage related to medical, dental, vision, disability, and life.
- Retirement savings.
- Paid sick leave.
- Paid vacation (or other personal time).
- Paid parental leave.
- Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Pay
Expected salary range: $99,840 - $116,480.
About the company
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.