Office/Database Administrator - Community Lab School

Are you looking to work in a school division where students are engaged in authentic, challenging, and relevant learning experiences, becoming lifelong contributors and leaders in our dynamic and diverse society? In Albemarle County Public Schools we work together as a team to end the predictive value of race, class, gender, and special capacities for our children’s success through high‑quality teaching and learning for all. We seek to build relationships with families and communities to ensure that every student succeeds. ACPS is the first public school division in Virginia, and among the first in the country, to develop and implement an Anti‑Racism policy that builds school communities that share responsibility to recognize and end racism, eliminate inequitable practices, and support the unique gifts, talents, and interests of every child.

Responsibilities

• Oversees the school's or program's student information system application including data entry, data validation, and reporting
• Trains school building/program users on the student information system application and network operations
• Coordinates existing administrative procedures and handbooks with student information system operations
• Performs quality checking on data entry by other school or program staff
• Designs and executes complex queries of the student database for reporting and analysis
• Meets division and school deadlines for processing and reporting student data
• Participates in student information system users' group(s) as appropriate
• Participates in development and delivery of division‑wide training on the student information system
• Works with Information Services to maintain necessary files, directories, and updates to student information system software
• Works with Information Services and school or program staff to determine hardware needed to support users' requests and advises on hardware purchases to comply with Information Services standards
• Responsible for completion of complex administrative and technical assignments
• Regularly responsible for complex payroll‑related tasks
• May screen applicants and conduct interviews, and be included in hiring, promotion, and termination decisions
• Communicates with department employees on personnel‑related programs
• Works independently on complex projects including preparation of budgets and reports, administration of grants, and accounting systems
• Routinely prepares and administers department budget
• Monitors multiple department accounts, completes all bookkeeping tasks, and handles purchase orders/requisitions and receiving reports
• Prepares correspondence for the department and responds to general inquiries
• Answers and screens calls, gathering information to provide appropriate responses
• Gives direction to administrative staff who provide reception coverage for the school
• Responds to difficult customer‑related issues and resolves them accordingly
• Establishes and maintains files, frequently of a confidential and/or sensitive nature
• Creates bulk mailings using databases and mail‑merge features
• Plays a significant role in office management and oversight for the unit/department
• Frequently provides back‑up to the department/unit head in their absence
• May serve on special and/or regular teams and committees, including the school Crisis Team
• Frequently provides day‑to‑day direction for, or has responsibility for, supervision of administrative services within the department/unit
• Dispenses medication, provides basic first aid, and monitors students with medical special needs
• Performs various other functions as required

Skills

• Knowledge of database management, word processing, spreadsheets, and data communications
• Ability to organize and plan work for self and others
• Ability to develop training materials and conduct training
• Effective oral and written communication skills
• Considerable knowledge of departmental functions, school administration, organization, and policies
• Ability to perform complex mathematical and statistical calculations
• Ability to maintain complex clerical records and prepare reports from those records
• Comprehensive knowledge of business English and spelling
• Ability to establish and maintain effective working relationships with students, parents, staff, government officials, and the general public
• Ability to interact with parents, community members, and top‑level officials with tact and diplomacy
• Ability to maintain financial records and prepare reports and statements
• Intermediate to advanced proficiency in office‑related and department‑specific software
• Proficiency with office equipment such as computers, copiers, postage meters, fax machines, printers, multi‑line phones, paper folders, laminators, projectors, and scanners

Requirements

• Education or experience equivalent to graduation from high school with post‑secondary coursework or training
• At least one year of experience supporting a networked database application
• At least four years of extensive, increasingly responsible experience in clerical work
• Documented and certified post‑high‑school classes or training providing technical knowledge may be considered as additional experience

Physical Requirements

• Work is typically performed in an office setting, primarily sitting at office equipment, with occasional walking throughout the school building
• Lifting and carrying objects weighing up to 30 pounds is required
• Frequent operation of microcomputers, printers, and a variety of office machines
• Regular, daily contact with school administrators, counselors, teachers, students, parents, and the general public

Benefits

• Competitive pay
• Health and dental coverage
• Retirement plans
• Flexible spending accounts
• Paid time off
• Wellness program
• Discounts on gym memberships
• Additional benefits offered by ACPS