Office Coordinator NCPS - Hialeah (Full Time, Days)

About the Role

Ensures efficient operation and delivery of goals for all NCPS practices. Performs administrative duties and supports the NCPS Leaders and team members.

Responsibilities

• Prepares letters, reports, spreadsheets, project plans, and presentations that may be highly sensitive and confidential in nature and finalizes them in a timely manner to meet deadline requirements.
• Participates in various meetings, prepares agendas, confirms meeting attendees, and takes minutes.
• Coordinates and follows up on all initiatives and projects as assigned.
• Maintains and updates various databases, mailing lists, and directories of employees.
• Resolves administrative problems by analyzing information; identifying and communicating solutions.
• Verifies and submits orders for purchasing requests, IT requests, etc.
• Coordinates material and schedules to meet production deadlines and budget goals.
• Participates in projects and meetings, coordinating schedules, meetings, and teams.
• Acts as organizer and ambassador for NCPS for Senior Leaders, VIPs, guests, and other associates.
• Updates and maintains policies, guidelines, and documents within Policy Tech systems, ensuring they are up to date and in compliance.
• Provides exceptional customer service to clients and co-workers by responding in an acceptable time frame.
• Participates in various administrative functions including processing of travel pre-approval, travel reimbursement, expense reimbursement, etc.

Requirements

• 2-4 years of Administrative Assistant or Secretarial experience.
• Advanced proficiency with MS Office package (Word, Excel, PowerPoint, Visio, and Outlook).
• High school education or equivalent preferred.
• Executive-level administrative support preferred.

Skills

• Knowledge of accounting skills.
• Ability to organize and interpret data for decision-making.
• Ability to organize, manage, and complete complex projects and tasks with multiple parties under tight deadlines/timeframes.
• Independent and strong problem-solving skills.
• Ability to communicate verbally and in writing.
• Ability to work independently and flexibly with minimal supervision.
• Able to adapt and react calmly under stressful conditions.
• Able to maintain confidentiality of sensitive information.
• Able to prioritize and handle multiple concurrent tasks.
• Attention to detail.
• Represents the department/function in a professional, courteous, and efficient manner.

Department: NCPS-PCC HIALEAH-3100-461007