Office Coordinator External Affairs

About the role

The Office Coordinator meets comprehensive administrative and secretarial support for two Department Directors/Managers and multiple departments, ensuring efficient operations.

Responsibilities

• Meets administrative and secretarial requirements of the Department Directors/Managers.
• Responsible for maintaining a safe and orderly office environment.
• Monitors safe and reliable functioning of office equipment and facility.
• Facilitates purchasing process for department resources, manages the flow of materials, supplies, and equipment necessary for efficient operations.
• Communicates with other offices, hospital departments, and outside agencies.
• Research appointment, scheduling, billing and customer service problems for patients/families.
• Works with the Department Directors to develop systems/procedures to help the office run more efficiently.
• Assists with timekeeping and may assist with tracking staff requirements such as annual education, performance evaluations, onboarding, and orientation checklists.
• Supports special projects and areas within the departments.
• Other duties as required.

Requirements

• Experience in supporting multiple departments is required.
• Experience with maintaining confidential information is required.
• Experience working with all levels within an organization is required.
• Experience in healthcare is preferred.
• Proficiency in MS Office [Outlook, Excel, Word] or similar software is required.
• Education: High school diploma or equivalent is required; Associate degree is preferred.
• Certification: None.
• Years of relevant experience: 3 to 5 years is preferred.
• Years of experience supervising: None.

Schedule

Full Time (40 hours per week) M-F 8:00am to 4:30pm

Onsite