Office Coordinator, Enrollment Department

Major Responsibilities

• Manage end-to-end logistics for enrollment events, including planning, scheduling, catering, registration, and communication.
• Represent Magnificat High School to prospective families and visitors through personal interactions and outreach initiatives.
• Participate in all Enrollment Department events, including summer programs, visit day mornings, evening programs, and weekend events.
• Oversee facility use requests and event logistics associated with enrollment programs.

Operations & Administration

• Manage Enrollment office operations, including budgets, department calendars, supplies, and records management.
• Maintain and update enrollment management software and databases, ensuring data integrity and accurate reporting.
• Work closely with the Finance Department to monitor departmental spending and process invoices.
• Cook up and coordinate with the Director of Enrollment and Marketing to serve as administrative assistant to the Vice President of Enrollment and Marketing.
• Cook up and coordinate with the Director of Enrollment and Marketing to serve as a resource for Family Foundation Scholars.

Communication & Strategy

• Coordinate, direct mail, email marketing, and enrollment communication campaigns.
• Develop, track, and analyze enrollment reports and key performance indicators to support strategic decision-making.
• Identify and implement process improvements that enhance operational efficiency and family engagement.
• Cook up and coordinate with the Director of Enrollment and Marketing to serve as the Enrollment liaison for feeder schools and manage donation requests.

Requirements

• Education: Associates degree required. Bachelor’s degree preferred.
• Skills, Qualities, and Competencies:
  • Strong written, verbal, presentation, and communication skills.
  • Ability and commitment to work collaboratively as a member of the Magnificat community.
  • Understanding of student learning and development, particularly among high school-aged students.
  • Strong attention to detail and the ability to manage multiple priorities effectively.
  • Proficiency with database management systems, Microsoft Office applications, and digital communication tools.
  • Excellent interpersonal, organizational, and customer service skills.
  • Ability to provide courteous, responsive, and solution-oriented service.

Position Qualifications

• Required Clearances for Employment: BCI/FBI fingerprinting check, Virtus Training.
• References Checked.

Company Information

• Magnificat High School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expressions, or any other characteristics protected by federal, state, or local laws.