OFFICE COORDINATOR, College of Arts & Sciences, Biology

About the role

Boston University's Department of Biology seeks an Office Coordinator to act as the primary and first point of contact for visitors to its main administrative office.

Responsibilities

• Handling inquiries, including phone calls, emails, web submissions to the Biology Department main office according to department priorities and protocol.
• Providing administrative support for Biology's large teaching and research operations particularly its undergraduate program.
• Assisting visitors with inquiries, providing administrative support by either directly addressing or directing those to other Biology staff, faculty and/or central units.
• Ordering supplies, sorting mail, scheduling room reservations, and conducting initial student screenings during advising.
• Aiding with departmental events and department deliveries, and maintaining departmental databases.
• Supervising Work Study students, ensuring that operational procedures and basic etiquette are followed, and accurate information is disseminated to dept stakeholders.
• Acting as the primary contact point for all visitors, incoming phone calls, emails, website submissions, and students and faculty to the Biology Department main office.
• Filtering and disseminating materials and information in a timely manner to the appropriate destination point in a professional manner.
• Preparing and maintaining department information lists for interdepartmental use.
• Maintaining smooth operation of front desk.

Requirements

• Associate's degree required, 1-3 years of relevant work experience.
• Good interpersonal, written and oral communication skills.
• Able to function independently, prioritize work with tact and discretion.

Qualifications

• The biology department is a large, collaborative and dynamic environment that values diversity and inclusion.
• We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status.

Skills

• Excellent organizational and multitasking skills.
• Ability to manage multiple projects simultaneously.
• Strong attention to detail.
• Proficient in Microsoft Office Suite.

Benefits

• Generous benefits package including health, dental, and life insurance, tuition remission, retirement savings, paid time off, and holiday leave.

Pay

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison.

Schedule

This role is full-time/regular.