Office Coordinator
What You'll Do (and Why It Matters)
You'll greet visitors with a friendly, professional presence and make sure they're connected with the right team members.
You'll manage incoming calls, answer questions, and help direct people to the resources they need.
You'll also play a key role in keeping our office organized and efficient-handling mail, maintaining calendars, ordering supplies, and supporting day-to-day operations.
An important part of this role includes supporting our CEO. You'll help prepare Board Meeting materials, coordinate logistics like room setup and catering, and keep important records organized and up to date.
Around the office, you'll help ensure everything is running smoothly-from making sure shared spaces are well-stocked and welcoming, to coordinating maintenance or service calls when needed.
You may also assist with special projects, support leadership, help with basic HR tasks like scheduling interviews or onboarding paperwork, and contribute to organization-wide events.
What You'll Need To Be Successful
- You're organized, reliable, and enjoy helping others.
- You're comfortable juggling multiple tasks and can keep things on track in a busy environment.
- You communicate clearly, stay detail-oriented, and take pride in creating a welcoming space for everyone.
WORK LOCATION AND SCHEDULE
This is a full-time, on-site position based at our main office: 1337 East Fifth Street, Bethlehem, PA 40 hours per week, with occasional travel to other locations as needed.
WHY JOIN US?
- We offer comprehensive benefits including:
- Comprehensive Medical, Dental, Vision, and Prescription Plans
- Free Telemedicine Access to Board-Certified Doctors, Mental Health Professionals, and more!
- No-cost concierge services to support you in navigating the healthcare system
- Agency-paid life insurance and long-term disability insurance
- Voluntary life insurance and short-term disability insurance options
- 401(k) retirement plan with matching annual agency contribution of up to 7%
- We offer generous paid leave time:
- Vacation - 15 days: Earn more time after 2- and 5-year anniversaries
- Personal days annually to use at your leisure
- Sick - 9 days annually
- 10 observed holidays - including a floating cultural holiday of your choice!