Office Coordinator & Administrative Assistant

About the Role

This professional will be an integral member of Investure’s Human Resources & Administration Team, reporting to the Investment Team Administrator. The role involves coordinating day-to-day office operations and providing administrative support across the firm, including scheduling, travel planning, expense reporting, meeting and event support, and other general administrative needs. The ideal candidate is a service-oriented team player who enjoys working with others, takes ownership of responsibilities, and is willing to assist across a variety of tasks.

About the Company

Based in Charlottesville, Virginia, Investure was founded in 2003 to serve as the outsourced investment office to a select number of non-profit endowments and private foundations. Managing assets of approximately $22 billion as of January 2026, Investure is responsible for portfolio management, asset allocation, and manager selection across asset classes, including fixed income and credit, global public equities, alternative investments (e.g., hedge funds, private equity, venture), and real assets. The firm has a fast-paced culture with a strong emphasis on teamwork, collegiality, and integrity. Investure values continuous improvement, excellence, and employee engagement.

Responsibilities

• Office Coordination & Vendor Management
  • Coordinate day-to-day office operations and serve as the primary point of contact for office-related needs and procedures.
  • Manage relationships with office vendors; identify opportunities to improve service or efficiency and research new vendors as needed.
  • Coordinate the maintenance and operation of office equipment, including troubleshooting issues and working with vendors to resolve problems.
  • Track office expenses, including vendor invoices, and assist with credit card reconciliation for accurate and timely reporting.
  • Monitor office and kitchen supplies, anticipate needs, and maintain appropriate inventory.
  • Partner with the Technology and HR teams to coordinate office logistics for new hire onboarding.
  • Coordinate internal meeting logistics, including meeting room scheduling, setup and breakdown, AV needs, and catering.
  • Proactively identify and implement opportunities to improve office operations, processes, and the overall workplace experience.
• Administrative & Event Support
  • Provide administrative support to team members across the firm, including scheduling, calendar coordination, travel planning, receipt management, and expense reporting.
  • Help plan and execute informal office events throughout the year, as well as periodic annual offsite events.
  • Prepare, assemble, and coordinate materials for client events and engagements.
  • Provide administrative support to the HR Manager on HR-related processes, with an emphasis on candidate sourcing and pipeline maintenance.
  • Collaborate with other members of the HR & Administration Team on administrative needs across the firm and provide backup executive assistant support as needed.
  • Support website maintenance, special projects, and other administrative needs as requested.
• Reception & Office Support
  • Serve as the initial point of contact for incoming calls and visitors, helping create a welcoming and professional office experience.
  • Coordinate parking, building access, and visitor registration for staff and guests, working with building staff as needed.
  • Manage incoming and outgoing mail and package distribution and assist with larger printing, shipping, and packaging needs.

Requirements

• Prior experience in an administrative, office coordination, customer service, or related professional environment.
• Demonstrated ability to take ownership of responsibilities and manage multiple priorities.
• Bachelor’s degree preferred.
• Proficient using standard office software, such as Word, PowerPoint, Teams, Excel, Outlook, OneNote, and OneDrive.
• Knowledge of Salesforce, Concur, and Expensify is a plus.
• Must be a team player with a strong work ethic, good attention to detail, and accuracy.
• Must demonstrate a positive attitude and willingness to pitch in wherever and whenever necessary.

Guiding Principles

• Integrity: Demonstrates unquestioned ethics and credibility. Strives to exemplify the highest ethical standards in both work and personal lives.
• Excellence: Has an exceptional work ethic. Works both hard and smart. Demonstrates continuous self-evaluation of successes and failures.
• Service: Puts others first. Illustrates a mission-driven outlook and approach.
• Stewardship: Puts long-term interests above short-term goals. Focuses on the greater good.
• People: Demonstrates passion and excellent judgment. Treats others with respect, helps when and how needed, and is respectful of the needs of others.
• Teamwork: Takes a collaborative and selfless approach. Operates under the “Golden Rule.”
• Humility: Comfortable with being wrong. Seeks to learn from mistakes. Willing to do anything necessary to get the job done. Treats all as equals.

Position-Based Competencies

• Ownership & Service Orientation: Anticipates needs, takes initiative, and follows through on responsibilities.
• Accuracy: Identifies and corrects mistakes; improves efficiency consistently; demonstrates attention to detail.
• Team Orientation: Works well as part of a team; receptive to feedback.
• Process Management: Follows protocol and processes; willing to ask questions.
• Communication: Demonstrates clear, thoughtful, and thorough verbal and written skills; enjoys interacting with a variety of people.
• Adaptability: Quick learner; open to change; ability to multi-task and prioritize tasks appropriately.

Pay

This is a full-time position with an anticipated starting annual base salary range of $55,000 - $65,000. Annual salary is part of Investure’s overall compensation and benefits package, which may include discretionary components such as a merit-based performance bonus, portfolio bonus (based on firm performance), and employer 401k contribution. The base salary range is a guideline and not a guarantee; additional factors such as responsibilities, education, experience, skills, and internal equity may influence the final salary.

Benefits

• Group health insurance.
• Discretionary merit-based performance bonus.
• Portfolio bonus based on firm performance.
• Employer 401k contribution.

Schedule

The position is based in-office with a remote option currently available on Fridays.